2014-04-17 Cost of Government Commission Minutes

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replied we have not gotten a response but will continue to try. Ms. Maddox said once we hear from him, it can be put on the agenda. Ms. Maddox stated she would like the group to consider the possibility of not having a meeting on May 1St and spend the next three weeks trying to get meetings scheduled. The next scheduled meeting would be on June 15tH Ms. Kelly asked that once the subcommittees meet with their designated departments, how can it get on the agenda to be discussed. Ms. Garson said to notify Ms. Kualii or if the Commission wants, put on the agenda something similar to agenda item #7, to discuss the progress of subcommittees' reports and any problems that was encountered. Ms. Maddox reminded Commissioners that Ms. Kualii needs to have any items to be added to the agenda at least seven days prior to the meeting date. Ms. Kualii said she will need the items to be place on the agenda by May 8tH Ms. Maddox asked Ms. Garson if there is anything else the Commission should be considering at this point. Ms. Garson replied no. She said the meetings are really going to be sort of a periodic check in and the Commission will eventually have to discuss how the put the whole report together, but that will come later. Mr. Matsuda asked what to do for those departments that haven't responded. Ms. Garson said for communications that are received in between meetings, Ms. Kualii will send those to the Commissioners but it is not to be discussed as a group. Ms. Garson said Ms. Kualii will have a running list of departments that have responded. She said for the boards and commissions, they had a difficult time meeting the April 7th deadline because they also need to comply with Sunshine Law. Some inquiries came in about meeting the deadline and they were informed to send in their responses as soon as they could. Ms. Garson said emailing each board and commission to introduce the subcommittee member will be a bit more difficult. The subcommittee could meet with the chairperson on an individual basis but whether or not that chairperson can speak or make recommendation on behalf of the board or commission is something else. She said some of the commissions already responded and they don't have anything in and of themselves, it's the departments. Ms. Garson asked the Commissioners if they wanted to wait until May 15th to see how many responses come back and then at that time, make a special effort to contact those that haven't responded. Ms. Maddox, Mr. Mitchell and Mr. Matsuda agreed. Ms. Garson clarified that the emails will be sent to the departments only. 10. DISCUSSION REGARDING LOCATIONS /DATES /TIMES OF FUTURE MEETINGSIVIDEO CONFERENCING Ms. Maddox brought back the notion of not having a meeting on May 1St as there will be no videoconferencing available and everyone will have to commit to being in person to Hilo. The May 1s meeting will be held at the Office of Aging and will require at leave five commissioners to have a quorum. Ms. Kelly and Mr. Mitchell committed themselves to be in Hilo for the meeting. 11