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sees that as one of the things to add to the list of questions when talking to the <br />departments. <br />7. DISCUSSION REGARDING FORMATION OF SUBCOMMITTEES TO MEET <br />WITH VARIOUS DEPARTMENTS AND AGENCIES FOR THE PURPOSE OF <br />GATHERING INFORMATION FOR THE FINAL REPORT <br />Ms. Maddox brought up Mr. Matsuda's notion of developing a frame work or <br />consistent questions so all subcommittees are asking the same questions of all <br />the departments. She asked Ms. Garson if they could use a script. Ms. Garson replied <br />they could do what they wanted and suggested making a chart to list the common <br />areas of concern, that way everyone could come back with the same format as opposed <br />to some coming back with a narrative and others coming back with a sentence or two. <br />Mr. Matsuda, Mr. Mitchell and Ms. Kelly agreed. <br />Ms. Maddox clarified that in terms of vehicles, the questions to the department <br />should be on the ability to use vehicles and what is their take home policy. Mr. Mitchell <br />noted that it should be whether it is a clear policy, fair policy and an enforced <br />policy. <br />Mr. Espejo brought up the concern regarding overtime. Mr. Mitchell stated there <br />are a lot of problems with overtime but we have to understand there are some situations <br />where overtime is needed. He noted some of the letters stated overtime is taken out of <br />context and there is no consistency. <br />Ms. Maddox feels that Mr. Mitchell's suggestion: is there a policy, is it clear, is <br />it fair and is it enforced, should go across both overtime and vehicles. Mr. Perry and <br />Mr. Matsuda agreed. Mr. Perry said after the first set of interviews, they may want to <br />revisit that but that's a good place to start. <br />Mr. Mitchell stated he is curious about the public purchase program Mr. Lau <br />made note of which is tied to another program, the Cooperative Purchasing Program. <br />Ms. Garson said the Finance Department takes care of most of the purchasing for the <br />County so whoever has Finance should explore that. <br />Mr. Espejo said once everyone gets into the interview process and follows up <br />with the responses, they'll come up with the necessary questions as it pertains to that <br />particular department. <br />Ms. Garson said the Commission has decided on their themes as energy, <br />finance, technology and to better serve the public. She suggested adding a common <br />question, for example, for energy, does your department practice efficiency, do you <br />have any suggestions regarding energy, how do you use technology, do you have <br />any suggestions about that. She could add these questions on the chart as well as <br />Mr. Mitchell's questions about serving the people and serving the land. <br />Ms. Garson said the subcommittees could ask what they wanted but she would <br />put it on the chart so it wouldn't be forgotten. Ms. Maddox stated it becomes a general <br />question within each department. <br />N7 <br />