2014-04-17 Cost of Government Commission Minutes

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Mr. Mitchell stated the County sold off 2003 bonds and got a new lower interest rate which is how the County balances its budget. He finds this very important. Ms. Maddox said for technology, she would like to hear what the departments think about how the implementation plans are going or how they feel that's going to improve productivity by having new equipment. She understands there were a 1,000 units that were going to be purchased. Ms. Garson said right now there are eight themes: vehicles, overtime, energy, finance, technology, how do you serve the people, how do you serve the public, how do you serve the land. The Commissioners are each authorized to go to the departments to gather information and bring that information back to the group. 8. DISCUSSION /ACTION REGARDING APPROACH TO TAKE TO TIMELY ACCOMPLISH MANDATE OF THE COST OF GOVERNMENT COMMISSION Ms. Maddox stated at the last meeting Ms. Kelly wanted a timeline established and asked Ms. Kelly for suggestions on when she thought would be reasonable times. Ms. Kelly suggested that by early September the subcommittees should be done with their reports and start working on gathering their information. By the end of October a draft of the recommendations should be done to get it out by November. Ms. Maddox said she understands the report to be due in January. Mr. Matsuda said to be mindful that if they want to get everything done by September, there are only 10 more meetings left. Ms. Garson said according to her calculations, the report is due on January 20th Ms. Maddox said that is a big difference. Ms. Kelly was under the impression that November was the end of their function for the Cost of Government Commission. Ms. Garson clarified that their first meeting was February 20th so eleven months from February 20th makes the report due on January 20th to the Mayor and Council. Ms. Kelly was under the impression that 11 months from January, which would be November, was the end of the committee and they needed to get their task done by then which is why she was emphasizing to have a guideline to achieve their goals. Ms. Maddox said they would certainly work towards that goal. If the report is done by November 1St that would be fabulous, if not, the group knows they still have a bit of time to finish up and be done by January 10th. Ms. Maddox asked if that process works for everyone. Everyone agreed. At 1:56 p.m., Ms. Maddox announced the arrival of Randy Kurohara. He's the Deputy Managing Director and representing the Mayor's Office. Ms. Maddox called back Communication No. 2014 -077 under agenda item #5. Mr. Kurohara arrived at 1:56 p.m. and elaborated on responses related to previous recommendations. [.1