2014-06-05 Cost of Government Commission Minutes

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4. DISCUSSION REGARDING SUBCOMMITTEES’ MEETING WITH VARIOUS DEPARTMENTS AND AGENCIES FOR THE PURPOSE OF GATHERING INFORMATION FOR THE FINAL REPORT Ms. Maddox stated she had an opportunity to meet with Human Resources Director Sharon Toriano and Deputy Director Nick Hermes. She has a lot of notes and will be prepared to provide a report at the next meeting. Ms. Maddox asked if any other commissioners were able to meet or schedule an appointment with their departments. Mr. Mitchell said he will be meeting with Nancy Crawford from Finance on June 6, 2014 at 2;30 p.m. He will also be meeting with Ms. Jennifer Kualii because he has questions regarding Corporation Counsel and County functions. Mr. Mitchell said he is looking forward to meet with Ms. Stebbins very soon. On Monday, he will be meeting with County Council Chair J Yoshimoto. The other council members he will meet with are Dru Kanuha and Valerie Poindexter who is the Chair of the Finance Committee. Ms. Kierkiewicz and Ms. Maddox have appointments with Laverne Omori from Research and Development and Wally Lau and Randy Kurohara from the Mayor’s office on June 12, 2014. Ms. Maddox and Ms. Kelly have tentative appointments on June 19, 2014 with Aging and the Police Department. Mr. Espejo and Ms. Kelly will need to schedule their appointments when Ms. Kelly gets back from Canada. He did not want to schedule any appointments and she wouldn’t be able to attend. Ms. Maddox said that Ms. Kelly will be back before the next meeting. Ms. Kierkiewicz asked Ms. Garson if departments would get annoyed if the commissioners kept pushing for meetings. Ms. Kiekiewicz stated she has called and emailed, but no response and feels that they are not interested. Ms. Garson said she doesn’t think it’s too pushy and to let her know which department so she can call them. Ms. Garson stated that if anyone has reports to be placed on the agenda for the next meeting on June 19 that they should submit it to Ms. Kualii by June 13. Ms. Garson informed the Commissioners that once the reports are provided to other board members, they become public record. She also stated that reports maybe emailed to her and cc Ms. Kualii for review. Ms. Kierkiewicz asked if there is a special format that needs to be followed. Ms. Garson reminded her of the matrix that they agreed upon. Ms. Maddox asked Mr. Perry when he would be available in early July so they can meet with Civil Defense. Mr. Perry said Monday mornings or Tuesday afternoons is good for him because he’s already in Hilo. Ms. Maddox said she will set something up for the first or second week in July. 2