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Ms. Maddox asked if anyone knew when Mr. Matsuda would be back. Ms. Kualii <br />stated that she received emails from him stating that he was injured, but no return date. <br />Ms. Kierkiewicz asked if Mr. Matsuda’s assigned departments should be given to other <br />Commissioners in case he is not able to return within the next month or two; a plan <br />should be in place in case he is not able to rejoin the group. Ms. Maddox stated Mr. Matsuda is <br />paired with Ms. Kelly to cover the Fire department and with Mr. Mitchell to cover Parks <br />& Recreation. <br /> <br />Ms. Garson stated if anyone is having problems with getting responses back <br />from the departments she could ask Mr. Lau to email the departments that are not <br />responding. <br /> <br />5. ITEMS TO BE PLACED ON NEXT AGENDA <br /> <br />Ms. Maddox asked if reports shared at the next meeting would be placed under <br />item #4 or becomes a new item. Ms. Garson replied the reports become a new item <br />number and it needs to be agendized to give sufficient notice to the public. She also <br />stated that if a report is not on the agenda, the Commissioners would not be able to <br />discuss it because full notice was not given to the public. Ms. Maddox stated that items <br />1 thru 4 and any subsets with details, along with additions, will be carried over to the <br />next agenda. <br /> <br />Mr. Mitchell addressed his concern of Mr. Matsuda’s absence because <br />September is the deadline for interviews. If Mr. Matsuda is not back by then, interviews <br />will need to be conducted in October. Mr. Mitchell has a week off and once that window <br />closes it will be hard for him to follow up on any additional committees. Ms. Kierkiewicz <br />agreed and summarized that Mr. Mitchell wants to get the department meetings done <br />before September or October so he has enough time to get the reports together. <br />Mr. Mitchell agreed and added he has a few committees with Ms. Kierkiewicz and <br />Mr. Matsuda. He went on to say that as a teacher, they sometimes get together and <br />have what is called a basic temperature check which is what is being done within the <br />commission right now. <br /> <br />Mr. Mitchell did a basic research on the Finance Department and found they <br />have a report of the internal international association of assessing officers of the tax <br />division and will be sharing it with others in the commission. He asked that if anyone <br />finds other reports for different departments that it be shared with the other <br />commissioners. Ms. Maddox agreed. <br /> <br />Ms. Garson acknowledged there was an audit on the entire Real Property Tax <br />system and apologized to Mr. Mitchell because she knew of the audit. She also stated <br />that the Legislative Auditor has done audits on the Department of Environmental <br />Management, the Department of Water Supply and other departments that are online. <br />She asked the commissioners if they would like links to these audits. Ms. Kierkiewicz <br />said that would be helpful. Ms. Garson said she assumes the reports are on the <br />department’s website and that the commissioners should ask the departments about <br />audit reports done. Mr. Mitchell’s concern is that they will be missing the most obvious <br />questions such as when was the last audit, do we have a report, was there a cost <br /> <br />3 <br /> <br />