2014-07-17 Cost of Government Commission Minutes

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Ms. Kelly stated everyone is doing such great work in sharing their notes in gathering information from the departments. She asked if there is going to be a summary to be reviewed. Ms. Maddox replied she is counting on the minutes which will capture everything. 5. ITEMS TO BE PLACED ON NEXT AGENDA Ms. Kierkiewicz asked to have as a standing item the discussion on the format of the final report. She also asked to have the Mass Transit Agency on the agenda for discussion. Ms. Maddox would like to add the Department of Human Resources on the agenda for discussion. Ms. Kierkiewicz clarified that if she would like to make a specific recommendation it would be placed on the agenda for discussion. Ms. Garson replied yes, that way it will give the department notification that the commission will be discussing it and if they have any problems with it, they can show up at the meeting. It also gives the public notification. Ms. Kierkiewicz told each department head she was going to summarize their discussion that way it would be a surprise when it is placed on the agenda. Ms. Kelly would like to add the Office of Aging and Police Department on the agenda for discussion. Mr. Mitchell would like to add the Department of Parks and Recreation on the agenda for discussion, specific to West Hawai‘i, new parks, maintenance of parks and the fire ant issue. Ms. Garson suggested having the Director of Information Technology, Don Jacobs, present at a commission meeting as it seems there are a lot of questions regarding IT. Ms. Maddox also suggested a discussion regarding subcommittees that involved Mr. Matsuda as he has not been able to attend meetings; options on how to proceed with the departments he is connected to. Ms. Kelly asked if the interviews can be done by phone. Ms. Garson replied yes. Ms. Kelly requested if the meeting time could be changed to 10:00 a.m. because the meetings will be quite lengthy and she does not want to drive when it’s dark. Ms. Kierkiewicz stated the group agreed to set a time limit of two hours for their meetings for that reason. Ms. Garson said if all items on the agenda are not covered, the items can be deferred to the next meeting. 12