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<br /> <br />Ms. Kelly and Mr. Espejo reported the following on vehicle use policy and <br />procedures: <br /> <br />· There is no policy, policy enforcement or abuse because all work is done <br />within the office. <br /> <br />Ms. Kelly and Mr. Espejo reported the following on overtime polices & <br />procedures: <br /> <br />· There is no policy, policy enforcement and very little any overtime. <br /> <br />Ms. Kelly and Mr. Espejo reported the following on energy: <br /> <br />· The office space is efficient and they monitor the usage of lights and a/c. <br /> <br />Ms. Kelly and Mr. Espejo reported the following on technology: <br /> <br />· They currently have requisitions for laptops with docketing stations so they <br />are able to work at various locations. They are not allowed to work from <br />home. <br />· The IT person felt electronic scan or field audit was something that was <br />getting difficult because of the accessibility of information. They have only <br />one shared computer to access the different County departments, which also <br />has limited accessibility. This computer is very archaic. One of their requests <br />was to have some sort of facility where they can have access to all the <br />departments. <br /> <br />Ms. Kelly and Mr. Espejo reported the following on staffing issues: <br /> <br />· They would like to have flex schedules. This would help in cases when they <br />have family situations. <br />· There are four people in the department – all are part time. <br /> <br />Ms. Kelly and Mr. Espejo reported the following on land: <br /> <br />· They moved from an oversized office space to an efficient size space which <br />cut back on rent expense. <br />· By County regulation, they have to store documents for seven years and <br />storage space is a concern. They would like to go electronic and paperless. <br /> <br /> Ms. Maddox asked if there’s only a single computer workstation in the office that <br />four people share. Ms. Kelly and Mr. Espejo said yes. Ms. Kelly went on to say that <br />each employee has their own computer to compute information, but the one and only <br />computer that can do payables and invoicing is very slow. Mr. Espejo added that in <br />some cases, it takes an hour for a page of information to download. He said IT is <br />working on upgrading the office in two to three years. Ms. Kelly said the office is having <br />issues with the speed of the network and the outdated computers. <br /> <br /> <br />4 <br /> <br /> <br />