Laserfiche WebLink
<br /> <br /> Mr. Mitchell asked Ms. Kelly and Mr. Espejo if they spoke to the acting Director, <br />Lane Shibata, or with the permanent Legislative Auditor. Mr. Espejo said there is a <br />permanent Legislative Auditor and Lane Shibata is still currently employed with the <br />department. Ms. Kierkiewicz asked who they met with. Mr. Espejo said they met with <br />Bonnie Nims, who has six months on the job, and Lane Shibata. He said a lot of the <br />questions were deferred to Mr. Shibata. <br /> <br /> Mr. Mitchell asked who has the office audited recently and how often do they do <br />audits. Ms. Kelly said they do audits when a complaint is filed. Ms. Garson stated the <br />department is required to have an audit plan and that there is an existing plan. A survey <br />was done and the departments were prioritized based on certain criteria for the audit <br />plan. Ms. Kierkiewicz asked if County workers or the Council was surveyed. Ms. <br />Garson stated the survey went out to all departments and the audit plan should be on <br />their website. Ms. Maddox asked if the audits are internal management audits and not <br />an independent financial audit. Ms. Garson replied correct, the financial audit is <br />required by the County Charter to be done by an outside firm. The Legislative Auditors <br />do audits on the departments’ programs and fiscal areas. <br /> <br /> Ms. Kelly stated the Office of the Legislative Auditor goes through a peer review <br />once every three years to determine if the office’s internal quality control system is <br />suitably designed and operates effectively. <br /> <br /> Ms. Kierkiewicz asked if the department mentioned any other upgrades they <br />needed besides technology. Ms. Kelly stated a new employee will be joining the office, <br />which she feels is a waste of County money. She stated they have enough employees <br />to run the office and their approved funded position has been vacant for over a year and <br />should be given to the Immigration office that needs more employees. She thinks the <br />department is very well staffed. Ms. Kelly noted the urgency for that department is the <br />shared computer because there is a great waste of time and energy spent for certain <br />documents and interconnecting with other departments. <br /> <br />C. Office of the County Clerk <br /> <br />Mr. Espejo shared the responsibilities of the Office of the County Clerk. There <br />are six different divisions: Elections Division, Council Services, Committee <br />Services, Administrative Services, Support Services and the Legislative <br />Research Branch. <br /> <br /> Mr. Espejo reported the following on vehicle use policy & procedures: <br /> <br />· There are two vehicles assigned to this office, but has access to other <br />vehicles if needed. <br />· No one takes home the vehicles. <br />· They have a new vehicle on order to replace an older vehicle. <br /> <br />Mr. Espejo reported the following on overtime policies & procedures: <br /> <br />· The overtime policy is clear, fair and enforced. <br /> <br />5 <br /> <br /> <br />