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<br /> <br /> <br /> <br /> <br /> <br /> <br />· Overtime is on an as needed basis with supervisor approval. For example, if <br />the council meetings go longer than expected. <br /> <br />Mr. Espejo reported the following on energy: <br /> <br />· The lights and air conditioning are turned off when not in use. <br /> <br />Mr. Espejo had no discussion with Mr. Maeda on finances. <br /> <br />Mr. Espejo reported the following on technology: <br /> <br />· They currently use Skype and internet to communicate with different <br />personnel. <br />· They do videoconferences; the videotapings are contracted to qualified <br />companies. <br />· They currently use Polycom for videotaping, but would like to switch to an <br />internet based product. <br />· There are six different videoconferencing sites – Pāhoa, Ocean View, Kohala, <br />Waimea, Hilo and Kona. <br />· They would like to start live streaming. <br /> <br />Mr. Espejo reported the following on staffing issues: <br /> <br />· The supervisor meets with each employee once a month. <br />· The administrator meets with the supervisor once a month. <br />· The supervisor meets with the staff once a month. <br />· There are over 40 employees. <br />· Employees are generally very happy. <br /> <br />Ms. Kelly asked if the once a month meeting with the supervisor and staff is for <br />internal issues or to improve. Mr. Espejo said it’s to discuss any and all issues that may <br />arise or ways to improve. He said it appears the staff there was efficient, happy and <br />willing to do the work asked of them. Ms. Garson stated Mr. Maeda’s professional <br />background is in social work. <br /> <br />Ms. Kierkiewicz asked if there were other things that Mr. Maeda would like for his <br />department besides internet based products for videoconferencing. She also asked if <br />they have enough employees. Mr. Espejo stated staffing is fine and Mr. Maeda is <br />happy with the efficiency of his office. <br /> <br />5. DISCUSSION/ACTION REGARDING PROPOSED RECOMMENDATIONS AND <br />FORMAT AND CONTENTS OF FINAL REPORT <br /> <br />A. Develop and implement a computer tracking system for County <br />vehicles within significant departments and/or County-wide. Mileage <br />reports are to be mandated and timely. <br /> <br /> <br /> <br />6 <br /> <br /> <br />