2015-9 VLRPS minutes 01Feb15 special meeting

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Communication No. 2015 -9 Volcano Long Range Planning Committee Minutes Feb 1, 2015 The meeting at 19 -4020 Haunani Road began at 4:10 Attending: Dan Taylor, Sherry Vierra, Tim Tunison, Pat Conant, Pat Halpern, Jeffrey Mermel, Paul Freeman Agenda: Planning and Preparation for the Long Range Orientation Meeting for those residents that signed up at the Cooper Center Information Meeting Jan 16. Vikki reported that emails were sent or a telephone message was left for all community members who signed up on the VLRP Interest sheet passed out at the Jan 16 meeting. Dan indicated that Cooper Center President Linda Ugalde has also invited other interested community members via the community newsletter and personal contact. Members proposed a circle arrange of chairs to facilitate discussion, anticipating 30 + attendees with visual aids taped to the surrounding walls. Dan reviewed the discussion that he, Pat H. and Jeffrey had with April of the Planning Department. Planning is very supportive of developing the Plan, promoting a green corridor on Hwy 11 and a plan for a Village Center Overlay. They also discussed the community's expressed desire to define a Forest Canopy Overlay. Members questioned whether another survey was needed, since VLRP has no funding. The group decided that it was most important to educate and correct misinformation at the Orientation Meeting scheduled for Feb 5 at Cooper Center. Enlarging working subcommittees are the means to having opinions of the community reviewed, evaluated by residents and included in the VLRP. Having county funds released to hire a Planner is also a main priority. Unfortunately, Planning preferred not to be available for the Orientation meeting per Dan. Dan suggested that we have an information section to open the meeting, stressing that it was orientation to information and not a gripe session. Attendees will be reminded of that as necessary during the meeting. Also, break out groups will follow to allow all attendees a forum for having their concerns addressed. The defined concerns would then be open to discussion at the regular VLRP Planning Meeting Feb 19. Break Out Groups will be formed according to attendee interest. A scribe will make notes of points presented. These notes will be shared with the larger group and discussion will be at the next regular VLRP planning meeting Feb 19 @Cooper Center.