2015-01-15 Cost of Government Commission Minutes

Home

W. Continue efforts to consolidate duplicative IT systems among/between departments to improve IT support and service, increase efficiency of information sharing and reduce costs. Centralize support and decision making for IT related to the overall network backbone, e-mail, internet access, anti-virus support, software updates and licensing. (Comm. 2014-081, Don Jacobs, Information Technology, 4/14/14) Ms. Maddox said this recommendation came from Don Jacobs. Mr. Mitchell said Mr. Jacobs talked about different platforms and programs, different people getting different licensing fees and anti-virus; this is very specific with what Mr. Jacob said about brining it all together under one umbrella. Discussion held and recommendation amended to read as follows: Continue efforts to consolidate duplicative IT systems among/between departments to improve IT support and service, increase efficiency of information sharing and reduce costs. Centralize support and decision making for IT related to the overall network backbone, e-mail, internet access, anti-virus support, software updates and licensing. Motion and Vote : Mr. Mitchell moved to approve the recommendation as amended. The motion was seconded by Mr. Perry and all Commissioners present voted aye. X. Explore ways to streamline and expedite the process for position revisions and department reorganizations. Several department heads indicated they had invested more than two (2) years in reorganizing department functions and positions, leading to inefficiency and inability to implement program improvement goals. Ms. Kierkiewicz asked if the Commission has jurisdiction over this or is this union related. Ms. Garson replied it’s both; department reorganization is not necessarily a union matter. Ms. Maddox noted in two departments she talked too, they have been working for more than two years to do staffing reorganizations. Discussion held and recommendation amended to read as follows: Explore ways to streamline and expedite the process for position revisions and department reorganizations. Some department heads indicated they had invested more than two years in reorganizing department functions and positions, leading to inefficiency and inability to implement program improvement goals. Motion and Vote : Mr. Mitchell moved to approve the recommendation as amended. The motion was seconded by Mr. Espejo and all Commissioners present voted aye. 22