Laserfiche WebLink
Honorable Dru Mamo Kanua and <br />Members of the Hawaii County Council <br />April 28, 2015. <br />Page 2 of 6 <br />Status of TIH's 23 recommendations: <br />DON, F, <br />15 <br />Have been full • implemented <br />i W 1 <br />�kiYl 1i Ivll 1 <br />8 <br />Deemed not applicable <br />0111. <br />0 <br />remain unresolved <br />Please see below for details on the implementation status of each recommendation. <br />During the 2012 audit period, the Elections Division experienced significant changes in <br />temporarily assigned positions responsible for payroll and accounts payable duties. This was a. <br />substantial contributing factor to the recommendations. The Elections Program Administrator <br />and Elections Program Specialist were on authorized extended leave during the 2012 election <br />cycle and returned to work status on December 4, 2012. Upon return of the Election Program <br />Administrator and the Elections Program Specialist, the Election Division immediately re - <br />implemented their current written policies, procedures. and County best practices for accounts <br />payable, budgeting. and payroll processes. This included the daily supplemental timekeeping <br />program used to determine the reimbursable amounts submitted to the State Office of Elections. <br />The Elections Division's controls over salary and wages, non -payroll expenditures, and the <br />timekeeping program are currently in place and operating as designed. We continue to <br />recommend the Elections Division maintain an adequate level of program review, monitoring <br />and oversight. <br />Recommendation Status as of April 2415 <br /># <br />Status <br />T111's Recommendation <br />Status Detail <br />I <br />COH Elections Division Salary and Wages: <br />1. a. i. <br />1)()N F <br />Keypunched dates should be verified against <br />Implemented in <br />timesheet dates. <br />December 2012. <br />1. a. ii. <br />Do N E: <br />Keypunched hours should be verified against <br />Implemented in <br />timesheet hours. <br />December 2012 <br />1. a. iii. <br />DON L <br />Original signed timesheets should be filed <br />Implemented in <br />immediately after they are returned from the payroll <br />December 2012 <br />department. <br />1. a. iv. <br />DO <br />Timesheets should include adequate descriptions for <br />Implemented in <br />overtime hours. <br />December 2012. <br />1. a. v. <br />DONE <br />Communication between management and staff <br />Implemented in <br />should be improved to prevent unnecessary overtime. <br />December 2012 <br />Hawaii County is an Equal Opporniniry Provider and Employer <br />