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Honorable Dru Mamo Kanua and <br />Members of the Hawai'i County Council <br />April 28, 2015 <br />Page 3 of 6 <br />Hawaii Counry is an Equal Opporlunin, Provider and Employer <br />Status <br />T TH's Recommendation <br />Status Detail <br />2 <br />0011 Elections Division Non -Payroll Expenditures:. <br />2. a. i. <br />IM N F <br />We recommend that the Elections Division comply <br />Implemented in. <br />with Legislative Branch Spending Guidelines for <br />December 2012 <br />pCard purchases which requires that itemized <br />receipts, detailing what was purchased and the <br />purpose, are submitted with monthly purchase <br />reports. <br />2. a. ii. <br />DO V <br />We recommend that the differences between the <br />Implemented in <br />recorded amounts and the supporting travel <br />December 2012 <br />certificate be adequately explained and approved. <br />Account clerks should exercise greater care when <br />entering information into the Eden report. <br />2. a. iii. <br />i)0N F <br />We recommend that the Elections Division <br />Implemented in <br />employees abide by the guidelines and submit <br />December 2012 <br />certificates of travel within the filing, period. <br />2. a. iv. <br />DONE <br />We recommend that Elections Division employees <br />Implemented in <br />abide by County procedures by retaining the original <br />December 2012 <br />supporting documents for submittal to the Finance <br />Department, and by informing the Purchasing <br />Division when transactions exceed $1,000. <br />2. a. v. <br />W)til: <br />We recommend that transactions are recorded in the <br />Implemented in <br />proper account. [Regarding Other Current Expenses <br />December 2012 <br />(OCE) transactions]. <br />2. a. vi. <br />0 N E <br />We recommend that transactions are recorded in <br />Implemented in <br />proper account. (Regarding advertising transactions <br />December 2012 <br />for Charter Amendments). <br /># <br />Status <br />TIH's Recommendation <br />Status Detail <br />5 <br />COH Elections Division Reimbursement of County <br />of Hawaii Election Cycle Cost by the State of <br />Hawaii: <br />5. d. i. <br />DO NF <br />Prior to the 2012 election cycle, temporary clerks <br />Implemented in June <br />completed a daily supplemental timesheet. This <br />2014 <br />timesheet categorized the work by reimbursable cost <br />center and cost code and was entered into the <br />Elections Division's Microsoft Access Timekeeping <br />Program on a weekly basis. The Timekeeping <br />Program summarized the overtime and created the <br />Hawaii Counry is an Equal Opporlunin, Provider and Employer <br />