March 15, 2016 - DRAFT Minutes - Laserfiche WebLink

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APPROVAL OF MINUTES: Ms. Mendoza moved to approve the September 26, 2015 draft minutes os submitted. Second by Mr. Neff. Motion passed with 5 votes aye and 0 votes nay. (Ms. Pahi'o was not yet present). Ms. Mendoza moved to approve the November 21, 2015 draft minutes as submitted. Second by Mr. Neff. Mr. Carvalho requested that the record reflect his disapproval of the testimonial procedure at the September 26th meeting. Further discussion by the Steering Committee led to Mr. Carvalho's recognition of the minutes as amended per the November 21st meeting. Motion passed with 6 votes aye and 0 votes nay. BUSINESS: 1. Community Review of the Draft CDP: Bob outlined the community review process to ensure all Steering Committee members were prepared for the SpeakOuts and Focus Meetings. He covered the overall purpose of the community review, desired outcomes, target audiences, and assumptions. He also covered the different elements of the review, including: SpeakOuts, Focused Discussions, and CDP Roadshows. Mr. Carvalho expressed concern regarding the timeline of events and suggested the Roadshows happen prior to the SpeakOuts. He also requested the Focused Discussions be held from 6pm — 8pm. Ms. Gloor explained the importance of the open public SpeakOuts taking place prior to the more "private/invitational" Roadshows. Discussion continued regarding meeting times, topics, and different events. (See Item #2, page 3, for the vote taken relating to Focused Discussion meeting times). Steering Committee members were given a sample SpeakOut board and a related handout for their review. Mr. Agres explained the framework of the SpeakOut and provided a general overview of the process. 2. Steering Committee Roles During and After Community Review of the Draft CDP: Mr. Agres explained that the Steering Committees role during Community Review would be to explain, by being available to answer questions, orient people, connect them with planning team members, and represent the CDP/SC at community meetings; and to listen, by being accessible, organizing "small group" talk story meetings, and participating in SpeakOuts. The Steering Committee was familiarized with the four levels of listening, pretend, selective, attentive, and empathic listening. They were also presented with two different skits to demonstrate appropriate and inappropriate responses to possibly controversial comments, and were then given the chance to share their "elevator speech" with the committee. Mr. Agres emphasized the importance of empathic listening in order to be able to accurately capture Page 2