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Kona <br />Current: <br />Proposed: <br />South Kohala <br />Current: <br />Proposed: <br />Kau <br />Proposed: <br />Alternate locations to provide opportunity to community members <br />List of venues and contacts <br />Contacts <br />Instructions for opening, closing <br />(keys, procedures, AC units, lights, chairs, tables, room configuaration) <br />Prep <br />Schedule of Notices <br />Meeting Announcement — 3 weeks prior to AC meeting <br />Meeting Reminder & Agenda — 10 days prior to meeting <br />NOTE: We also want to be cognizant that if there is considerable content for the AC to consider, <br />we might want to send that separately from the agenda more than 10 days in advance if at all <br />possible - but that will be up to the CDP Planner to decide. We want to be mindful that the <br />committee needs adequate time to review material. <br />Agendas <br />2 weeks for AC chair review, 1.5 weeks for AC members <br />Posting 6 calendar days per Sunshine law (change to 10 days for ample notification of <br />AC members???) <br />Must be filed at County Clerks (East and West) <br />Once posted, scan "stamped" copy and save on p drive and LF <br />Must have date, time, place (including address of venue) <br />Meetings <br />AC/Planner check-in meetings prior to AC meeting <br />3 person team??? <br />Lead planner <br />Meeting manager <br />Assist chair <br />Modified/simplified Roberts rules resource <br />Assistant planner <br />Notes (minutes, motions, follow-ups) <br />Assist lead planner <br />Supplies/equipment <br />Room captain (logistical support) <br />Sign -in (greet, explain handouts, testimony forms) <br />