2017-11-27 South Kohala Community DevelopmentPlan Action Committee Minutes - DRAFT

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www.hiplanningdept.com southkohala@hawaiicounty.gov Page 4 The Coral Reef Alliance video regarding the health of the sea life in Puakō may be viewed and accessed here: https://coral.org/puako/ Upon the above-stated motion, a vote was taken. The motion passed unanimously. Chair Mueller asked the Committee if there were any more proposed additions to the letter, none were heard. Committee Member Tanimoto moved to approve the letter. Second by Committee Member Robertson. The motion passed unanimously. Former Councilmember Pete Hoffman suggested adding a timeframe for the Puakō CFD to the letter as advised in Chapter 32 of the County Code. Committee Member Robertson moved to include a 20-year timeframe to the Puakō request. Second by Committee Member Tanimoto. Mr. Hoffman explained additional steps which would need to take place before a CFD can be implemented, which include petitioning County Council, and holding a vote for affected community members. He advised that including a general financial timeline would give the legislatures a better framework to utilize for this process. Staff Childs suggested leaving the decision for a timeline in the hands of the representing Councilmember to discuss the payment system at length with the Puakō community first in order to determine an agreeable payment plan before they introduce the legislation. Committee Member Robertson decided to withdraw his motion. Communication No. 2017-14 South Kohala CDP Action Committee Letter to the Planning Director may be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/91437/Page1.aspx 8. The Action Committee will discuss the advantages and disadvantages of different types of subcommittees, review the Status of all existing subcommittees and dissolve, reaffirm or re-establish those subcommittees, if appropriate, as investigatory subcommittees. Staff Childs explained the reason for the discussion was to clarify the terms used for subcommittees and help ensure the Action Committee abides by the laws it must operate under. Staff Santiago gave a brief presentation about the different types of Subcommittees and how they operate. Communication No. 2017-12 Subcommittee Table may be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/90226/Page1.aspx A complete view of the Sunshine Law requirements for Hawai‘i County boards and commissions (Hawai‘i Revised Statutes Chapter 92) may be viewed and downloaded here: http://oip.hawaii.gov/laws-rules-opinions/sunshine-law/chapter-92-hawaii-revised-statutes-public-agency-meetings-and-records/ Standing Subcommittees: may include up to four Action Committee members, are created by a motion during an Action Committee meeting, and can exist for any purpose related to the CDP. They are completely subject to Sunshine Law requirements meaning they must post meeting notices/agendas, minutes, host the meeting in a public venue, host public testimony and maintain an email distribution list among other requirements. Staff explained that the Planning Department lacks the staff and funding to administer a standing subcommittee for an Action Committee. They also warned of the complications