2017-11-27 South Kohala Community DevelopmentPlan Action Committee Minutes - DRAFT

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www.hiplanningdept.com southkohala@hawaiicounty.gov Page 5 involved with abiding Sunshine Law requirements without the administrative support of the Planning Department. Investigatory Subcommittees: may include up to four Action Committee members, are created by a motion during an Action Committee meeting, but must have a well-defined purpose or mission. Once the stated mission has been completed the Subcommittee reports back to the Action Committee then dissolves; unless it is reaffirmed under a new purpose at a following Action Committee meeting. This subcommittee does not have to post agendas, minutes, and other meeting materials but is subject to Sunshine Law to the extent that the Subcommittee may only take action upon their topic by means of addressing it through the Action Committee. This is done in three meetings, the first to create the subcommittee, the second for the subcommittee to report to the Action Committee, and the third for the Action Committee to decide upon appropriate action. Community Partner Groups (or Liaison Groups): are community groups or committees that are not specifically affiliated with the CDP Action Committee. They are community groups that Action Committee members (up to two maximum) may participate in (liaise with) but are not constrained by the CDP and other requirements. They do not need to be created by the AC since they are independent groups or committees. When a CDP related issue is addressed by the group and support from the Action Committee is desired, the Community Partner will request such support through an agendized Action Committee meeting where committee members can decide how best to support the particular initiative. Committee Member Robertson moved to dissolve all subcommittees. Second by Committee Member Alos. The motion to dissolve all subcommittees passed with 5 votes aye, 1 votes nay (Committee Member Tanimoto was opposed). Committee Member Tanimoto expressed concern about how the law would affect the Kawaihae Subcommittee as it previously operated. Staff explained that the intent was not to try to limit any Action Committee Member’s ability to discuss issues with their community, but to try to help them remain compliant with the Sunshine Law. Staff additionally clarified that the status of the Action Committee’s subcommittees would not affect their ability to attend community meetings. Committee Member Alos asked why the Action Committee was not receiving permit applications as was provided by the previous CDP Planner Deanne Bugado. Staff Childs asked for clarification on what they would like to be sent and suggested sending a monthly notice to the Action Committee with a list of new applications in the South Kohala district. Mr. Santiago suggested forwarding public notice emails to the Action Committee. ANNOUNCEMENTS: 9. The next scheduled meeting will be on Monday, January 22, 2018, at the Waikoloa Community Center. AGENDA FOR NEXT MEETING: (January 22, 2018) No agenda items were identified at this time. ADJOURNMENT: The Chair, without objection, adjourned the meeting at 7:03 p.m. All Action Committee information can be viewed and downloaded from our website: http://www.hawaiicountycdp.info/south-kohala-cdp