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January 2018 <br />approval of the council. <br />i. Ex -officio members. The Planning Director or his/her authorized representative(s) <br />shall be a non-voting, ex -officio member. <br />VIII. OFFICERS: <br />a. Officers shall consist of a Chairperson and a Vice -Chairperson elected by the <br />Committee annually. <br />b. The Chairperson shall be the presiding officer of the Committee and the Vice <br />Chairperson shall be the presiding officer in the absence of the Chairperson. <br />C. No member shall succeed himself or herself as Chairperson unless approved by a <br />majority vote of the Committee in attendance when the vote is taken. If the <br />Committee is unable to elect a new Chairperson or Vice -Chairperson from among <br />its members at the conclusion of the term of its then current Chairperson or Vice - <br />Chairperson, then the incumbent Chairperson or Vice -Chairperson (as the case may <br />be) may continue to serve as such until his or her successor is elected. If such <br />incumbent(s) decline to serve in such capacity, the Planning Director or his/her <br />authorized representative may appoint a Chairperson or Vice -Chairperson from the <br />membership pro tempore (pro tem) or may serve as a non-voting Chairperson. <br />IX. PRESIDING OFFICER'S DUTIES: <br />a. Open all meetings of the Committee by taking the chair and calling the meeting to <br />order; <br />b. Call for the approval of the minutes of any preceding meetings when a quorum is <br />present; <br />C. Maintain order, clarity of process and action, and proper decorum based on <br />facilitation practices, these Guidelines, and a modified form of Robert's Rules of <br />Order as the presiding officer deems appropriate. <br />d. Announce the business before the Committee in the order prescribed by these <br />rules; <br />e. Review all matters properly brought before the Committee, call for votes upon the <br />same and announce the results; <br />f. Subject to Committee approval, establish all subcommittees and make <br />appointments thereto; <br />g. Authenticate by signature all acts of the Committee as may be required by law; <br />h. Do and perform such other duties as may be required by law or as may properly <br />appertain to such office; <br />i. Represent the Committee in all functions as approved and directed by the <br />Committee. <br />X. SUBCOMMITTEES <br />a. Each subcommittee shall operate in compliance with Hawai'i Revised Statutes <br />3 <br />