2018 NKCDP Guidelines Template Final

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January 2018 Chapter 92 (Sunshine Law). All actions of subcommittees shall be subject to the approval of the Committee. The Action Committee may establish subcommittees and special purpose task forces (investigatory subcommittees) at its discretion and in compliance with Hawai'i Revised Statutes Chapter 92 (Sunshine Law). At least one (1) Committee member, but no more than four (4) shall serve on each subcommittee. Membership on a subcommittee is not restricted to Action Committee members. XI. MEETINGS All Committee meetings shall be in compliance with Hawai'i Revised Statutes Chapter 92 (Sunshine Law). Rules of practice. The Committee shall operate under Robert's Rules of Order with modifications as may be acceptable to the Committee. C. Ground Rules. Ground rules can help group discussions move forward more smoothly and make a meeting more meaningful and efficient. The Action Committee shall establish and follow ground rules for their meetings. d. Regular meetings of the Committee will be scheduled for at least every other month on consistent days of the month and times. Meeting venues may alternate within the planning area. Adjustments to the meeting frequency and dates may be made to accommodate holidays and special circumstances. A yearly schedule of the minimum number of regular meetings (every other month) shall be voted on by a majority of the Members present at the first Committee meeting in the calendar year. e. Special meetings of the Committee may be called by the Chairperson or the Planning Director provided a minimum of six (6) calendar days' notice is provided and shall be in compliance with Hawai'i Revised Statutes Chapter 92 (Sunshine Law). f. A draft agenda for the upcoming meeting may be established, all or in part, prior to the end of each meeting by the Action Committee. The Chairperson, the Planning Director or his/her authorized representative(s) may add items to the next meeting agenda prior to the filing of public notice of such meeting. XII. NOTICE The Committee shall give written public notice of any regular or special meeting which shall include an agenda listing all items to be considered at the meeting as well as the date, time, and place of the meeting. The notice shall be filed in compliance with Hawai'i Revised Statutes Chapter 92 (Sunshine Law). Individual community members may also request notification by email of each meeting and the agenda for such meeting. The Committee shall not add items to the agenda, once filed, without a two-thirds recorded vote of all members to which the Action Committee is entitled; provided that no item shall be added to the agenda if, in the opinion of the Planning Director or his/her authorized representative, that item may be seen by members of the 4