2018 NKCDP Guidelines Template Final

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January 2018 public, any subcommittee reports, and material information provided to the Committee by the Planning Department regarding such meeting, shall be made available on such website in compliance with Hawai'i Revised Statutes Chapter 92 (Sunshine Law). b. Such website shall also include links to a copy of the then current CDP and the County of Hawai'i General Plan, the names of the Committee members, and provision for the submission of communications from the public. C. All Committee records shall be available for inspection and copying by any person at the Planning Department during established office hours within reasonable timelines unless public inspection of such records is in violation of any other state or county law. If any record is not to be made available to the public because of a state or county law, a notation shall be entered in the Committee file for public viewing describing the nature of the document and the law that prohibits public inspection thereof. d. Any person may obtain information, make submittals to the Committee or request information in person or by writing to the Planning Director at planning@hawaiicounty.gov, or mailing comments to 101 Pauahi Street, Suite 3, Hilo, HI 96720 or 75-5706 Kuakini Highway, Suite 109, Kailua-Kona, HI 96740. All documents submitted to the Committee in such manner shall clearly be marked to identify the appropriate CDP Action Committee if intended for consideration at the next Committee meeting. Submittals to the Committee on an upcoming agenda item must be submitted at least 7 days in advance of the Committee meeting. e. Copies of public records printed or reproduced for persons other than government agencies shall be given to any person provided that applicable fees or costs for reproduction and postage are paid by such person. XVI. MINUTES a. The Committee, with Planning Department assistance, shall keep written minutes of all meetings. Neither a full transcript nor a recording of the meeting is required, but the written minutes shall provide an accurate reflection of the matters discussed and action taken. The minutes shall include, but need not be limited to: The date, time, and place of the meeting; The members of the Committee recorded as either present, absent or excused; iii. The substance of all matters proposed, discussed or decided, and a record by individual member, of any votes taken; iv. The substance of any testimony by members of the public; and V. Any other information that any member of the Committee requests be included or reflected in the minutes. The minutes shall be public records and available for public viewing as required by Hawai'i Revised Statutes, Chapter 92, and in compliance with Section 13-20 of the County of Hawai'i Charter, provided that minutes of executive meetings may be I!