2018 NKCDP Guidelines Template Final

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January 2018 public as being of major importance and action thereon by the Committee could affect a significant number of persons. However, no action shall be taken on such agenda item until a subsequent meeting. The Committee and/or Planning Department shall maintain a list of names, mailing, and e-mail addresses of persons, community groups, and organizations who request notification of meetings and shall mail or email a copy of the notice to such person at their last recorded address upon the filing of the agenda for publication. However, failure to provide such notice as aforesaid shall not be grounds for cancellation of any otherwise properly noticed meeting, or for invalidation of any action taken at an otherwise properly noticed meeting. XIII. QUORUM AND TRANSACTION OF BUSINESS A majority of all members to which the Committee is entitled shall constitute a quorum to transact business. b. The affirmative vote of a majority of those members present at any meeting shall be necessary to take any action, except for actions which are specified to require a super -majority or unanimity by code, these Guidelines, or other adopted specifications such as Roberts Rules of Order. If unable to attend a scheduled meeting of the Committee, a member shall notify the Chairperson or Vice Chairperson and Planning Department staff at their earliest convenience, preferably at least 24 hours in advance, to ensure that there will be a quorum to conduct a meeting. XIV. PUBLIC COMMENTS Public participation at Committee and subcommittee meetings shall be encouraged. The Committee shall afford all interested persons an opportunity to speak, submit data or written testimony on any agenda item in accordance with sub -sections b and c below. It is suggested that ten (10) copies of any written information or testimony be submitted to the Committee at, or prior to, the meeting. b. Oral statements shall be limited to three (3) minutes in length per agenda item, per testifier, subject to the discretion of the Chairperson. At the discretion of the Chair, public comments may be given at the beginning of the meeting, immediately prior to discussion of an agenda item, or at the end of the meeting. C. During Committee meetings, all comments, whether written or oral, shall be limited to the subject matter on the agenda, except that agenda items shall be broadly interpreted to facilitate public commentary on such. Note: Public comments on non -agenda items may be provided at anytime to Planning Department staff via supplied comment sheets and/or email. XV. PUBLIC INFORMATION Publication of Committee meeting notices, agendas, minutes and other meeting materials, such as written public testimony, will be made available on the principal website maintained for dissemination of information concerning the Committee's activities. The minutes of each meeting, together with written submissions from the