2018-01-08 Public Access, Open Space and Natural Resources Preservation Commission_Minutes_Approved

Home

Mr. Ventura announced that negotiations for the acquisitions of both Vacationlands Trust, a.k.a. Waiopae in Puna and Hale O Kaili in North Kohala are still on going. /&&)#% /& 4(% #/20/2!4)/. #/5.SE,Ȍ3 2%0/24 There being no counsel report, Ms. Self, presented to the commission: The State of Hawaii, Office of Information Practices, Sunshine Law (HRS 92) approved OIP Sunshine Law Training power-point presentation. During the presentation, the commission held open discussions regarding: 1.PONC Commission defining role as an advisory to the Mayor regarding commission responsibilities according to Hawaii County Charter and Code. 2.Effective July 1, 2018: a.Documents need to be available for all commissioners and public before any public meetings. b.Posting of all draft and approved minutes changed from 30 days to 40 days after the commission meets. c.Minutes for executive meetings are not public until the conclusion of that subject but needs to be on the agenda. d.As an advisory board, PONC minutes are neither verbatim nor transcribed. It does need to provide a true reflection of matters discussed. 3.Agenda items must be approved by Chairman Tomich and posted six calendar days before the scheduled meeting. Any amendments to the agenda must meet a 2/3rds majority vote, establish reasonably major importance, and will affect a significant number of people. 4.Any handouts or commissioner reports must be made available to the public and commissioners and given to Ms. Cutler six days before any PONC meeting. 5.Limiting the time allowance for public testimony is upon discretionary of Chairman Tomich, Vice Chair Siracusa or acting Chair of that meeting. However, Ms. Self clarifies that presentations by the public must be on the agenda as a presenter, not a testimony. 6.Violation of the sunshine exists when more than two commissioners are discussing items on/or not on the agenda at any given time. 7.The commission discussed in great length the purpose for Ad Hoc committee for site visits, required number of meetings selection, duties, and reporting; in comparison to selection of two commissioners going out and reporting their findings in the next meeting by calling Ms. Cutler to put it on the agenda. 5.&).)3(%$ "53).%33 There being no unfinished business in this section of the agenda, Chairman Tomich moved to the next item on the agenda. .%7 "53).%33 Hawai‘i County is an Equal Opportunity Provider and Employer.