2000-07-12 Charter Commission Minutes

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Charter Commission - Transcript of Meeting of July 12, 2000Page 32 of 45 initially suggested that I talk with them. He also gave me the names of two department heads that have their printing done; newsletters as well as brochures or anything else from their department that go out. The reason that he suggested getting a bid from a governmental agency is then we do not have to go through the bid process. It’s considered interdepartmental. HERKES: If you go through the private sector, that’s right. Procurement doesn’t follow through the prison system. HENRY: Right. It’s part of the governmental agencies. HERKES: That’s why they buy all their paper through the prison system. Talk to Marian Higa. HENRY: So, the other thing that we discussed, and what I used as an example, was the Y2K brochure that Civil Defense did and had distributed throughout the island. I talked with them and they brought up the fact that they had to go through two bid processes; one for design and one for printing, because some companies do design, some do printing, some do both, so that they don’t discriminate against – HERKES: This you can put in the paper, Mr. Ray. Is that bid process in the best interest of the business community on the Big Island, the fact that you don’t have to go through bids if you go through State agencies; you do have to go through bids if you don’t go through a State agency? RAY: We’re talking about $1600, is all – HERKES: I know. RAY: And I think time is – we’d like to get these things done as quickly as possible. HERKES: Yeah, that’s fine. Not a big deal. HENRY: There’s no reason why we can’t go through the bid process. I was just going to explain why I went to this agency to get the first initial quote to give us an idea. We can do whatever. And there wasn’t a preference of Finance Department either. It was just a suggestion as well as Civil Defense and the other departments. HERKES: What I like about this – it’s simple – is that I can take this and I can make copies of it. If you do it in a color, my machine will transfer it but most machines will not transfer it. If it’s black and white, I can do copies of it. I don’t need a printing house. I don’t need to walk across the hall to Roland’s company, but I can do it. So I can make as many copies as I need. It’s not a big deal. RAY: Right. Well, we hope groups will. HERKES: If you keep it in black and white and you keep it simple. HENRY: I wanted to say one other thing. All the questions and stuff came directly from what we have in here. Everything else I made up. I mean I was filling space, so editing is very – HERKES: I’d like our names a little smaller. HENRY: I had to fill that whole side. file://\\coh01\cohweb\council\charter_commission\minutes\minutes 07-12-00.html7/1/2011