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CHR. HAITSUKA: Any further discussion on the proposed amendment to the rule? <br />MR. NAHALE -A: I have a question. Is there a preferred format? <br />MR. HOOKANO: At that point, you are just sending a memo to the Chair saying you are <br />requesting an item be placed on the agenda for discussion on whichever meeting you think <br />appropriate. The Chair has discretion in the sense that if it's something that's dealing with a <br />very particular matter that might be better suited for a meeting where that's already <br />scheduled, then he'll place it on that agenda instead. The Chair would work with you on that. <br />CHR. HAITSUKA: Mr. Hookano, would an email suffice in that case? <br />MR. HOOKANO: Yes. <br />MS. JARMAN: May I ask a question? Why is it going to be placed under the agenda <br />heading Communications? Is it possible that it might fall under something else? <br />MR. HOOKANO: Yes, in that situation the Rules provide that if it's more appropriate to go <br />under an existing agenda item or New Business, then the Chair can place it under that. <br />MS. JARMAN: Thank you. <br />CHR. HAITSUKA: Any further discussion? All in favor of approving the motion say "aye." <br />The motion to amend the Rules of Procedure with the <br />contents of a memorandum transmitted by Mr. Hookano, <br />dated March 30, 2009, as amended, was carried by the <br />following vote: <br />Ayes: Commissioners Honma, Jarman, Kawauchi, <br />Nahale -a, Shumway, Unger and Chair Haitsuka. <br />Noes: None. <br />Absent: Commissioners Fuertes, Kealoha, Murashige, and <br />Osborne. <br />2. CREATION OF TWO AD -HOC COMMITTEES <br />CHR. HAITSUKA: Next on our agenda we have another memorandum from Mr. Hookano, <br />dated March 30, 2009 which proposes an amendment to our 2009 -2010 Rules of Procedure <br />Article V pursuant to Hawaii Revised Statutes §92 -2.5 to create two ad -hoc committees. <br />Mr. Hookano, did you want us to defer this particular item? <br />MR. HOOKANO: Yes, before you take up this item, I would have to say that I spoke with <br />the Office of Information Practices (OIP) about this item. Their recommendation was that <br />regarding the second ad -hoc committee, the Submission and Information, that would be <br />0 <br />