MIN CHARTER 2018-07-13 (2018-2020)

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Charter Commission -1 July 13, 2018 Okay, Permitted Interaction of Members. MR. HOPKINS: Commissioner Hopkins. A little bit of clarification on that. You've specified a moment ago that you're not a board member, but I assume that we can talk to you as the board attorney regarding executive session. MR. YOSHIMOTO: Yes. Okay, I see your distinction. But that's fine. Yeah. Right. MR. HOPKINS: Okay, fine. Thank you. MR. YOSHIMOTO: Okay. Permitted. Interaction of Members. Okay, this is an exception to the Sunshine Law. Basically, it states two or more members but less than a quorum may be assigned to: number one, investigate a matter relating to the official business of their boards; provided that: A. The scope of the investigation and the scope of each member's authority are defined at a meeting of the board; B. All resulting findings and recommendations are presented to the board at a meeting of the board; and C. deliberation and decision-making on the matter investigated, if any, occurs only at a duly noticed meeting of the board held subsequent to the meeting at which the findings and recommendations of the investigation were presented to the board. So basically, what this means is that— CHR. ADAMS: I'm so sorry. MR. YOSHIMOTO: Go ahead. CHR. ADAMS: We don't have a C. So, you're looking at something—we have pernnitted interactions, 2.5 (a) then (b) on the next slide, and then (b) again on— oh, I see, there's the items B and C in there. My apologies. I see it. Got it. MR. YOSHIMOTO: So basically, what this involves is a three-step process. So, if this commission should decide to form what's called ad hoc connnittees, where you have two or more members of the board, but less than a quorum, then you could form committees to investigate tasks on behalf of the commission. It would be a three-step meeting process. So hypothetically, if this is what the commission wanted to do, then first, we would basically have a meeting to set forth the scope of the investigation, then that committee would be authorized to move forward. The committee would go and conduct this investigation. Investigation means talking to the department or whatever scope the commission decides to do. Then, once that committee has its report, that report would be submitted to the entire commission, which is the second meeting, but no discussion is allowed at that point. That's the point, basically, where the public has an opportunity to review those findings, that report. Then, at a third meeting, then you can have the discussion. Jon, did I get that? So, that's an option that other commissions and boards have used and that's something that we can talk about later on today. Page 23