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Charter Commission -1 July 13, 2018
<br />Board Business. Matters over which the board has supervision, control,
<br />jurisdiction or advisory powers that are before the board or reasonably anticipated
<br />to come before the board in the foreseeable future, or on a current or future
<br />agenda. So basically, short story, is we would consider matters that are on our
<br />agenda.
<br />Okay, what about social events? Sunshine law does not apply to social gatherings
<br />attended by board members at which board business is not discussed. The
<br />Sunshine Law does not apply to non -board members. So, a board member may
<br />discuss board business with a non -board member outside of a meeting. But, be
<br />careful of discussions in the presence of other board members, and this has come
<br />up in the past. So, as an example, say you're at a gathering, you're at a
<br />community meeting, things of that nature. While it's okay to talk to a non -board
<br />member about things that you talk about on the Charter Commission, be aware
<br />that if you have other Charter Commission members around you that are within
<br />earshot or can hear, basically, what your discussions are, you should refrain from
<br />talking to that because basically, your board business should be conducted during
<br />board meetings or on other authorized methods, such as ad hoc committees, which
<br />we'll get into a little bit later.
<br />MR. HENRICKS: This is Jon Henricks. So, part of that, too, is of course, Jr,
<br />myself, Shannon, we're not on the board, so, we're free to discuss things. And
<br />before, we said we'd make ourselves accessible to you. I mean I don't know—so,
<br />anything will be safe, of course, so, if it is board business, it's okay to contact us.
<br />and ask us questions about that.
<br />CHR. ADAMS: Commissioner Adams. The other thing I would add is that, I
<br />obviously don't foresee this happening, but I'd just, I would make a comment..
<br />There are times when conversations you may have might be in earshot of the
<br />media, and so, be aware that things that you say might show up in the paper or
<br />elsewhere. So, that's not a problem, except to the extent that we then can't use
<br />that as a way to communicate with the other board members. So, the idea is
<br />making sure that we're not communicating with our fellow commissioners,
<br />necessarily through the media. So, I just ask you to be aware of that in the
<br />conversations
<br />that you do have.
<br />In the communications that we have when we're dealing with substantive matters
<br />are going to be here in the public, on the record, and so, that's just—that's kind of
<br />how we do that.
<br />MR. YOSHIMOTO: Okay. Thank you, Chair Adams. No discussion with non -
<br />board members regarding matters discussed in closed executive session. So,
<br />that's a given. If we have an executive session, those matters are confidential
<br />until they're deemed to be public. So, of course, please keep those matters
<br />confidential.
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