MIN CHARTER 2018-08-10 (2018-2020)

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Hawai`i County Charter Commission -2 August 10, 2018 MS. SAKO: Sure. Deanna Sako, Director of Finance. So we decided not to do a PowerPoint, because when Finance starts talking about what we do, it can get very lengthy. So we're going to try and keep it short. We actually have eight different divisions. In alphabetical order, the first one is Accounts. They do all the record keeping, all the accounting, all the payroll, all the accounts payable or payments going out of the County basically. Definitely very important in terms of the audit and record keeping, and right now a lot of the reporting to FEMA as well. Our next division is Budget. So preparing the budget, which is part of the Charter clearly. They do all of the preparation. So staring next month we'll begin the budget process for fiscal year '20 already. Our third division is Property Management. So they look at all of the different properties and maintain what the County owns. Looking at inventory, making sure the departments are adequately tracking inventory, and maintaining our record keeping system for that. Then we have Purchasing to make sure all the procurement under State law and the Charter is provided for accurately. Then Real Property Tax, which sets the values, does the billing for all of our real property tax revenue, which is over 75 percent of our budget. So our most significant revenue source. Then Risk Management. A very small division, but one person looking at, you know, is there a risk, is there ways the County could be saving money, do we need different types of insurance, looking at things like that. Then we have our Treasury Division, which all the money goes into. So they collect all of it in addition to overseeing any kind of debt or bonds and investments of our funds as well. And our last division is Vehicle Registration and Licensing. So all of vehicle registration and drivers' licensing also falls under Finance. The main articles in the Charter that apply to Finance are obviously Article VI, Chapter 6, then Article X. And a few sections in Article XIII. Most of these all work for us. We've been, you know, applying them for many years now. This year, we got to look at the sections a little bit differently, but they really do work. I can see where the original creators, or if they've been amended, have really added in areas that are important to the County. What to do when the budget Page 18