MIN CHARTER 2018-08-10 (2018-2020)

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Hawai`i County Charter Commission -2 August 10, 2018 CHR. ADAMS: Thanks very much. At this time, I'd like to call up our County Clerk, Mr. Maeda, and ask him to make his presentation. h. Office of the County Clerk — County Clerk, Stewart Maeda (Note: At this time, County Clerk Stewart Maeda came forward to address the members of the Commission.) CHR. ADAMS: Clerk Maeda, if you would please introduce yourself and then please start with your presentation. MR. MAEDA: Good afternoon, Chair Adams, Vice Chair Zelko and members of the Cormnission. Thank you. Stewart Maeda, County Clerk. We did have a draft organizational chart to look at (see Charter Communication No. 1.2). It's a draft chart right now because we did make some changes and it hasn't been official yet. We have a reorganization in our Council Services. But kind of to go from left to right. On the left side is the Council Members and their staff. Primarily of course, the Council, they're main function is legislation and public policy formulation. So that's kind of what they do. If you look at the next section, it's our Legislative Research Branch. They support the Council in drafting and reviewing legislation. And then after that, of course our Elections Division. I hope you all voted. Tomorrow's a big day for us. It's the primary election. I have to go to bed soon so I won't make this too long. Of course our Elections Division conducts all of our elections in our County. Our Administrative Services primarily supports the whole department. It's our Accountant and our HR, as well as myself and Deputy Clerk Henricks and our Administrative Assistant. Council Services really supports the Council. They help draft agendas, prepare minutes, reports. They also maintain our records. Our Support Services Division, they do the copying for the entire department, producing brochures and pamphlets. They also do all of our postage, they do mail delivery throughout the County, on the East side at least. That's kind of an overview, pretty much, of our depart tient. We're not a very large department. We're kind of a medium size department. You know, right now the Charter really works well for us. We find ways to make everything work. Things function well. We don't have any major problems and I think we do a good job in getting our jobs done. So I wouldn't have any specific recommendations for changes to the Charter at this time. But if you have any questions in regards to our organization or how we operate, I'd be more than happy to address those things right now for you. Page 34