2018-07-23 South Kohala Community Development Plan Action Committee Minutes - DRAFT

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Staff Morrison showed the action committee a table explaining how the Sunshine Law applies to AC subcommittees. This table [communication number 2017-12] may be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/90226/Pagel.aspx In general, a community partnership group cannot have more than 2 members and operates independent of [but in partnership with] the Action Committee, and an investigatory subcommittee cannot have more than 4 members and needs to have a clearly defined timeline and purpose. Committee Member McLaughlin asked for AC members to volunteer to work on the priority projects. The following project groups were identified: a. Potable Water in Kawaihae — Committee Members Akau and Kaneali'i b. Wastewater Treatment System in Puako — Committee Member Robertson c. Waimea Historic District— Committee Members Sanborn and Smith [nominated] d. Waikoloa Intersection — Committee Members Alos, McLaughlin, and Smith Note: this subcommittee was created at the April 2nd meeting. e. Emergency Shelters in District — Committee Members Alos, Kaneali'i, and Gordon Committee Member Licoan explained that she sees her role as an advocate for the overall work of the Action Committee and that she believes she is most effective at community outreach and connections. The committee discussed whether or not it would violate Sunshine Law to reach out to Committee Member Licoan for advice or community input while they are working on their project. Staff Morrison advised for Committee Members to communicate during a regularly scheduled meeting in that case. She said that in certain circumstances, staff can act as a liaison between Action Committee members. Committee Member Sanborn asked if it violated Sunshine Law if Action Committee members communicate indirectly through the community groups they're a part of. Staff responded that it is important to balance fostering community relationships although any ambiguity would need to be under the advice of Corporation Counsel. Committee Member McLaughlin moved to set the goals under item 2 on the agenda as the goals for the 2018-2019 Action Committee with: Diane and Eddie as the team working on portable water in Kawaihae; Robby working on the wastewater treatment system in Puako; Bill and [possibly] Ruth working on the Waimea historic district; Ruth, Julia, and Kevin continuing to work on the Waikoloa intersection investigatory subcommittee; and Mark and Julia working on the emergency shelters in the district. Second by Committee Member Licoan. Committee Member Alos suggested that Chair Kaneali'i may be interested in helping with the emergency shelters project because of her work on a similar project in Kailapa. They decided a separate motion would be required to create an investigatory subcommittee to accommodate all three members. Upon the motion as stated a vote was taken, the motion passed unanimously. www.hiplanningdept.com southkohala(d,hawaiicountv.jov Page 3