2018-07-23 South Kohala Community Development Plan Action Committee Minutes - FINAL

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Staff Morrison showed the action committee a table explaining how the Sunshine Law applies to AC subcommittees. This table [ communication number 2017 - 12 ] may be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/90226/Page1.aspx In general, a community partnership group cannot have more than 2 members and operates independent of [but in partnership with] the Action Committ ee , and an investigatory subcommittee cannot have more than 4 members and needs to have a clearly defined timeline and purpose. Committee Member McLaughlin asked for AC members to volunteer to work on the priority projects. T he following project groups wer e identified: a . P o t a b l e W a t e r i n K a w a i h a e Committee Members Akau and b . Committee Member Robertson c . W a i m e a H i s t o r i c D i s t r i c t Committee Members Sanborn and Smith [nominated] d . W a i k o l o a I n t e r s e c t i o n Committee Members Alos, McLaughlin, and Smith nd Note: this subcommittee was created at the Ap ril 2 meeting. e . E m e r g e n c y S h e l t e r s i n D i s t r i c t Committee Members Alos, and Gordon Committee Member Licoan explained that she sees her role as an advocate for the overall work of the Action Committee and that she believes she is most effective at community outreach and connections. The committee discussed whether or not it would violate Sunshine Law to reach out to Committee Member Licoan for advice or community input while they are working on their project. Staff Morrison advised for Committe e Members to communicate during a regularly scheduled meeting in that case. She said that in certain circumstances, staff can act as a liaison b etween Action Committee members . Committee Member Sanborn asked if it violated Sunshine Law if Action Committee members Staff responded that it is important to balance foster ing community relationships although any ambiguity would need to be under the advice of Corporation Counsel. Committee Mem ber McLaughlin moved to set the goals under item 2 on the agenda as the goals for the 2018 - 2019 Action Committee with : Diane and Eddie as the team working on portable water in Kawaihae ; ; Bill and [p ossibly] Ruth working on the Waimea historic district ; Ruth, Julia, and Kevin continuing to work on the Waikoloa intersection investigatory subcommittee ; and Mark and Julia working on the emergency shelters in the district. Second by Committee Member Licoa n. emergency shelters project because of her work on a similar project in Kailapa. They decided a separate motion would be required to create an investigatory subcom mittee to accommodate all three members. Upon the motion as stated a vote was taken, the motion passed unanimously. www.hiplanningdept.com southkohala @hawaiicounty.gov Page 3