2022-07-20 Committee on the Status of Women Minutes

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County of Hawaii MITCHELL D. ROTH COMMITTEE ON THE STATUS OF WOMEN Mayor c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 MEETING MINUTES Wednesday, July 20, 2022 9:30am CALL TO ORDER: Chair Farrah -Marie Gomes called the meeting to order at 9:33am. ROLL CALL: Quorum was met with the following members present: Farrah -Marie Gomes, Andrew Langtry, Shana Kukila, Elena Cabatu, Lisa Pana, Christina Basham, Evelyn Lee, and Rachelle Agrigado-Betts. Dr. Hannah Pita -Preston was excused. Suzanna Tiapula, Deputy Corp. Counsel was present. Jennifer Stotter, our new Hawaii State CSW liaison was excused. III. APPROVAL OF MINUTES: Elena motioned to approve the meeting minutes of June 15, 2022 as submitted. Rachelle seconded. Committee voted to approve. IV. TREASURER'S REPORT • Approval of Treasurer's Report: Andrew reported June expenditures as follows: $300-World Day Against Trafficking banners, $1,879-Period Poverty supplies & inventory, $1,000-PRIDE booth. To date the Committee has spent $6,424 for FY2021-2022. • Approval of 2022-2023 CSW budget: Andrew received confirmation of the Committee's $10,000 budget request. For FY2022-2023, the proposed budget is: $1,000 each for Travel, Printing, Mileage and $3,500 each for Misc. Contracts and Misc. Charges. MOTION: Shana motioned to approve FY2022-2023 CSW budget as presented, Evelyn seconded. Committee voted to approve. DISCUSSION: Committee may review and readjust line -item categories at anytime, ensuring discussion is documented in the meeting minutes. Members are reminded to make sure project rationales include specific line -item expenses. Committee members requested language clarification on budget line items and training on how best to write up an effective project rationale. Committee is reminded to submit project rationales 3-4 months in advance to ensure proper review and revision, if needed. If more than $10,000 is needed, Committee may request additional funding from the County Council. V. STATEMENTS FROM THE PUBLIC: Deputy Tiapula informed the committee of new Sunshine Law updates in terms of ensuring we provide the public with an opportunity to provide statements per agenda item, even if no one from the public is present. This is to ensure that should the public become present during agenda item discussions, they are allotted their respective time to share their statement. Proper verbiage may include: "would the public like to comment" to create a record. Committee was also reminded that meetings must be recorded and made public until the minutes are available, so the public has ready access. Once minutes are made available, recording can be deleted. VI. CORRESPONDENCE: None