2018-2020 Charter Commission - Proposed Rules of Procedure - final

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2018-2020 HAWAII COUNTY CHARTER COMMISSION RULES OF PROCEDURE L MEETINGS AND QUORUM a. Regular Meetings. Unless otherwise specified, regular meetings will be held on the 2nd Friday of each month at 1:30 p.m. b. Meeting Location. Unless otherwise specified, meetings shall be in the Hawaii County Council Chambers, 25 Aupuni Street, Hilo, Hawaii, or such other location as the Commission may designate in advance. Interactive conference technology (videoconferencing) may be utilized subject to availability and applicable laws. c. Special Meetings. Special meetings may be called by the Chairperson or by a majority of the Commission. The date, time, and place of such special meeting shall be announced prior to adjournment of a regular meeting. If the Commission is unable to announce a special meeting prior to the adjournment of a regular meeting, written notice must be filed in accordance with HRS § 92-7. d. Executive Meetings. The Commission may hold a meeting closed to the public for one or more of the purposes set forth in HRS § 92-5, or where personal matters affecting the privacy of an individual are to be considered and the individual involved requests a closed meeting to consider such matter; however, any resultant official action shall be acted upon in an open meeting in accordance with § 13-20(b) of the Hawaii County Charter. An affirmative vote of two-thirds of the members present is required to enter into executive session provided that the majority vote constitutes a majority of the members to which the board is entitled. The reason for holding a meeting closed to the public shall be recorded, and entered into the minutes of the meeting. e. Public Hearings. The Commission is required to conduct six public hearings in the geographical areas of Puna, Ka`u, Kona, Kohala, Hamakua, and Hilo. Pursuant to HRS § 92-7, the Commission shall give public notice to inform the public of the date, time, place, and subject matter of the public hearing. The Commission may hold public hearings other than those that are required upon majority vote of the entire membership, which hearings shall be subject to the same notice requirements of HRS § 92-7. f Committee Meetings. Reserved.