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May 9, 2023, HSAC Meeting Minutes Page 17souquo% <br /> SAO <br /> Kamakana: Sent OIP the HSAC documents, based on those documents OIP provided guidance, <br /> HSAC is not subject to sunshine under the definition of Chapter 92. Does not impact the <br /> nonprofit status. <br /> CM Paltin: Request we go by the OIP guidance but that we also continue to ask for a formal <br /> opinion for the future. <br /> Page 15 amendment deferred <br /> Page 11 - travel was referenced in multiple places, now it is cleaned up only to refer to it in one <br /> place. Clark that registration fees are allowable and define who is eligible. Has to be incurred <br /> expenses allocated in the budget. <br /> Page 12, who is eligible, HSAC officers or designated alternatives to travel to the meetings. <br /> Can attend no more than two conferences per year. <br /> Page 13, members who serve on board of directors, can go as long as within their duties (as long <br /> as there is an official meeting). <br /> Para 5, any member of the steering committee who serves as chair or vice chair. <br /> Sec 6, HSAC officer can travel to legislature to test <br /> HSAC ED can attend events in support of HSAC. <br /> Page 13, clarifies what travel expenses are only for eligible participants as defined above. <br /> Page 13, added rideshare or shuttle or bus to allowable transportation. <br /> Page 17, claming language so you do not have to snail mail. Amendment is to allow us to email <br /> items to be added to the agenda and allows the ED to assist with this. <br /> Keeping language that agenda must be posted 6 days prior. <br /> Page 21, 22, deleted the travel section because it is duplicative. <br /> Clarified reimbursement procedures, documents shall be received by the chair in 30 days. <br /> Kamakana: Any amendment to bylaws voted on by the HSAC EC goes into effect immediately <br /> after the vote but is not made permanent until the GM meeting. Sec 13,page 10. <br /> For Councilmember Kagiwada: The section in the Bylaws is formerly Section 13A, now Section <br /> 1OA "Powers and Duties of the Executive Committee:Permanent and Interim Corporate Policy: <br /> It states, "An interim policy shall take effect on the date designated by the executive committee <br /> and shall become permanent corporation policy on the adjournment of the annual meeting held <br /> immediately following the approval of the interim policy...': <br /> I'm sorry the Annual meeting is often referred to as the.Annual conference.But there are not two <br /> separate events. The Bylaws do not mention an "annual conference"at all. <br /> CM Kagiwada: Hmmm, ok. The Annual Meeting and The Annual Conference do not have to be <br /> one and the same? or they do? I thought we could call a general membership meeting at any <br /> time? Then, could we have a general membership meeting between voting on by-laws and the; <br /> conference and make them permanent then? <br /> Kamakana:• The Annual Meeting and The Annual Conference are the same meeting You can <br /> have a General membership meeting at any time. The General Membership is comprised of every, <br /> member of every county.council, as non-voting members. The only voting members are the four <br /> executive committee members. So the executive committee can either invite all county council <br />