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December 18, 2023, HSAC Meeting Minutes Page 14 S.aTE^ss0. Last report was given on November 21, 2023. The following is a summary of the work being conducted by the Executive Director. Reminders • Coordinate the Pearl Harbor tour suggested by CM Tyler Dos-Santos Tam. • Working on building out the website to include info on HSAC members'roles with NACo committees and awards that they receive. • Looking into a corporate sponsor program, including sponsors for the HSAC website, follow up on asking OCS for advice. • Discussion on 501(c)(3) versus 501(c)(6). • Will be doing a quarterly review (January) of the budget and sharing with the HSAC EC on where we are with our projected vs. actual spending. • Planning and organizing the reception event at the NACo legislative conference in D.C., February 2024. 1. Executive Committee Officers Support: President Support: o Drafted HSAC agenda with follow up to collect all relevant attachments. o Followed up with each county on their slate of officers resolution. Secretary Support: o Meetings with the Secretary's team to review and plan updates to the website. o Sent out reminders about the next HSAC EC meeting. Treasurer Support: o Working with the Treasurer and staff to update the signature cards so we can request bank statements from 2015-2019. Need to remove former Treasurer, Tommy Waters and former President Mason Chock from the signature card. o Following up with the accountant from Carbonara on the 2019 discrepancy, they requested bank statements from 2015-2019 in order to resolve a lump sum adjustment. o Audit-Brian Van Camp has been confirmed. They will begin the audit once they receive the report from the Carbonara accountant. No agreement has been signed yet, as they will wait until we are ready to begin to send it over as a third of the payment for services will be due at that time. o Reviewed the Treasurer's report. o Maintenance of HSAC QuickBooks records. Completed reconciliation of last month's transactions in Quickbooks. o Processed reimbursements and invoices and uploaded documentation to the HSAC google drive as well as sent out copies of the documentation to the HSAC President.