REP FC 104 08/28/2001 2000-2002 - Laserfiche WebLink

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DEPORT OF TIIE COlO~IMITTEE ON FINANCE DATE: August 28, 2001 Re: Comm. No. 291 /Res. No. 108-O1 PLACE: Council Chambers TIME: 10:05 A.M. Council Chair and Members Hawaii County Council Hilo, Hawaii 96720 Your Committee on Finance, to which was referred Resolution No. 108-01, reports as follows: Resolution No. 108-01, transmitted by Council Member Aaron S.Y. Chung, via Communication No. 291, dated August 1, 2001, authorizes the Council's process for procuring an independent auditor(s), pursuant to Section 10-13, Hawaii County Charter, and authorizes the payment of funds in future fiscal years to cover afour-year contract. The current four-year contract for an independent financial audit of the County's financial statements with KPMG, LLP is in its last year. A draft Request for Proposals prepared by the Legislative Auditor in consultation with County Controller (Deanna Sako), Department of Water Supply Assistant Controller (Rick Sumada), and other counties, was attached. According to the resolution, the Chair of the Council would be authorized to proceed with the procurement of the independent auditor(s) in the following manner: An Evaluation Committee will be established and could be composed of a Council member appointed by the Chair, the Legislative Auditor, the Fiscal/Program Review Auditor, a Council Legislative Assistant, and a representative from the State Auditor's Office. ~ The Request for Proposal (RFP) will be finalized. ~ The RFP will be published in local and statewide newspapers, and invitation letters will be mailed to a distinct group of Certified Pubic Accountants (CPA) and CPA firms. ® Proposals will be received and registered. ~ The Evaluation Committee will evaluate and rank the proposals, and will make its recommendation to the Council. ~ The Council will discuss the recommendations of the Evaluation Committee in Executive Session and will proceed to authorize awarding of the contract. ~ Contract will be finalized, routed, and executed. The external audit contract cover the requirements for each of the four consecutive years commencing with the fiscal year ending June 30, 2002 through June 30, 2005. Section 10-13, Hawaii County Charter, requires the County Council to provide for an annual independent audit of the accounts and other evidences of financial transactions of the County and of every county agency and executive agency. Also, Section 10-11, Hawaii County Charter, requires that any contract, lease or other obligation requiring payment of funds from appropriations of a later fiscal year or of more than one fiscal year be approved by resolution of the Council. FC REPORT NO. l04