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Additional Instructions For Grantees Iteeeiving $500,000 Or 14lore: <br /> 1. In accordance with Assurance No. 15, each grantee that receives $500,000 or more (or <br /> $1,000,000 in an 18- month period), and has 50 or more employees, must subaaBit an <br /> Equal Employment Opportunity Plan (EEOP)within 60 days from the date of this Ietter <br /> to OCR at the above address. ~ <br /> 2 Alternatively, the grantee may choose to complete an EEOP Short Form, in lieu of <br /> sending its own comprehensive ESOP, and return it to OCR within 60 days of the date <br /> of this letter. This easy-to-follow ESOP Short Form reduces paperwork and <br /> preparation time considerably and will ensure a quicker OCR review and approval. <br /> The enclosed Seven-Step Guide to the Design and Development of an EEOP (which <br /> includes an EEOP Short Form) will assist you in completing this requirement. <br /> Please be reminded that the above requirements apply to primary grantees and to each <br /> 3 • of their subgrantees or contractors that meet the criteria outlined in this letter. <br /> Therefore, all primary grantees should apprise subgrantees of these responsiblities and <br /> those meeting the criteria should send their EEOPs or ESOP Short Forms directly to the <br /> Office for Civil Rights within 60 days of the date of their award. <br /> NOTE: If agency has under $0 Inapt®yees, regardless of amount of award, no EEOP is <br /> required; however, grantee must return appticubte portion of Certification Form to OCR <br /> within 60 days. <br /> PURSUANT TO THE SPECIAL CONDITION REGARDING EEOPs GOVERNING THIS <br /> AWARD, RECIPIENT ACKNOWLEDGES THAT FAILURE TO SUBMIT AN <br /> ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED ASSURANCES AND <br /> MAY RESULT IN SUSPENSION OF DRAWDOWN OF FUNDS UNTIL ESOP HAS <br /> BEEN APPROVED BY THE OFFICE FOR CIVIL RIGHTS. <br /> Additional Instrascti®ns For Grantees Deceiving $25,000 Or tllore, ~aat Under $500,000: <br /> 4. Pursuant to Department of Justice regulations, each grantee that receives $25,000 or <br /> more and has 50 or more employees is required to maintain an Equal Employment <br /> Opportunity Plan (EEOP) on file for review by OCR upon request. (However, if the <br /> grantee is awarded $1,000,000 in an eighteen (18) month period, it must submit an <br /> acceptable EEOP to OCR.) Please complete the applicable section of the attached <br /> Certification Form and return it to OCR within 60 days of the date of this letter. <br /> NOTE: If agency has sander 50 eaalpt®yees, regardless of amount of award, no ESOP is <br /> required; however, grantee must return apptieabte portion of Certification Form to OCR <br /> within 60 days. <br /> <br /> ~ If you have already submitted an EEOP as part of another award from the Office of Justice Programs (OJP) or <br /> the Office of Community Oriented Policing Services (COPS) within this grant period, or if you have certified that <br /> no ESOP is required, it is not necessary for you to submit another at this time. Simply send a copy of the letter <br /> you received from OCR showing that your EEOP or certification is acceptable. <br /> <br />