COM 0749.000 2004-2006 - Laserfiche WebLink

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DEPARTMENT OF CIVIL SERVICE LOCATION COUNTY OF HAWAII Dept. Finance 1. Position No. New Div. or Bur. Property Management POSITION DESCRIPTION FORM Section Administration Type: Civil Service ® Exempt ? Geog. Loc So. Hilo Permanent ® Temporary ? Full-Time ® Part-Time ? 2. FOR CIVIL SERVICE USE ONLY Allocation Class Clerk III Salary Range SR-10 Effective Date Approved: Date By: Authority Date Director of Personnel 3. DUTIES OF THE POSITION List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague of general terms. Give an estimate of the average amount of time spent in performing each major duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and the exact date when these changes occurred. If more space is needed, use a blank sheet and attach to this form. Show 1. Types agendas, arranges for meeting accommodations and posts notifications of meetings of the Public of time Access, Open Space and Natural Resources Preservation Commission. Takes and transcribes notes and taped recordings of meetings; prepares minutes; submits agendas and minutes for website posting; processes correspondence and maintains files on Commission related matters. Serves as primary telephone and email contact for the Commission. Receives incoming fax and mail correspondence and 20% agendizes as appropriate. Gives information to the public and others based upon the Commission's functions and procedures and maintains follow-up and filing system for records and materials of the Commission. Prepares and processes payments for mileage, meals, per diem, and other expenses incurred by Commission members. 1,2,3 2. Types agendas, arranges for meeting accommodations and posts notifications of meetings of the Public Access, Open Space and Natural Resources Preservation Commission. Takes and transcribes notes and taped recordings of meetings; prepares minutes; submits agendas and minutes for website posting; processes correspondence and maintains files on Commission related matters. Serves as primary telephone and email 15% contact for the Commission. Receives incoming fax and mail correspondence and agendizes as appropriate. Gives information to the public and others based upon the Commission's functions and procedures and maintains follow-up and filing system for records and materials of the Commission. Prepares and processes payments for mileage, meals, per diem, and other expenses incurred by Commission members. 1,2,3 3. Prepares, checks, and reviews forms, records, reports, applications, and other documents for accuracy, adequacy, and conformance to established departmental and/or legal requirements. Follows up to 15% secure or clarify required information. Follows up on applications, forms, and other documents to ensure timely processing. 1,2 4. SUPERVISION RECEIVED Give the position no. and title of immediate supervisor of this position. Position Number New Title Risk Management Officer 5. SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official organization chart Position No. Title Nature of Supervision DCS CP-001 (2/90)