COM 1012.000 2004-2006 - Laserfiche WebLink

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POSITION DESCRIPTION TITLE: CLERK III Duties Summary: Performs a variety of difficult clerical or routine administrative work in preparing, checking, reviewing, evaluating, and refining forms, records, and similar materials; prepares reports and maintains continuing records; and performs other related duties as required. Examples of Duties: TYPING 40% • Types letters, memoranda, reports, specifications, statements, forms, and other materials into final form from rough or corrected copy. (1) (2) • Checks and proofreads typewritten materials; prepares, checks and processes claims, forms, records, reports and other documents for accuracy, completion and conformance to established department and/or legal requirements. Uses word processing programs i.e. Word and/or Word Perfect; also may use Excel and Access programs. (1) (2) • Makes routine follow-ups to secure required information; composes routine correspondence and letters of acknowledgment and other related duties as necessary. (1) (2) OTHER DUTIES 60% • Makes extensive searches through a variety of files and records, extracts, refines, and organizes necessary information and prepares reports; summarizes and briefs materials and prepares special reports involving interpretation and analysis of data and judgment as to format and details of presentation. (1) (2) • Operates standard office machines such as copiers, calculators, typewriters, facsimile, postage meter, scanning equipment, including document imaging equipment, desktop computers, high-speed scanner, and peripherals. (1) (2) • Input and retrieve information from office database management system. This includes use of high-speed scanning/document imaging system and indexing such records, files, reports, etc. (1) (2) • Sets up and maintains files and revises system if necessary. (1) (2) • Searches through a variety of files and records, extracts, compiles and summarizes information and prepares periodic and special reports. (1) (2) Primary person to answer the telephone and take or relay messages and calls, extensive use of general office voicemail system. (1) (2) • Greets the general public, invited guests, visitors and callers and directs them to the proper persons or offices. (1) (2)