COM 1039.000 2004-2006 - Laserfiche WebLink

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DEPARTMENT OF CIVIL SERVICE LOCATION 1. Position No. new COUNTY OF HAWAII Dept. Environmental Mgmt. POSITION DESCRIPTION FORM Div.orBur. Solid Waste Type: Civil Service ( X) Exempt ( ) Section Permanent (X) Temporary ( ) Geog. Loc. S. Hilo Full Time (X) Part-Time ( ) 2. FOR CIVIL SERVICE USE ONLY Allocation Class Administrative Services Assistant Salary Range SR 13 Effective Date Approved: By Authority Date Date Director of Personnel 3. DUTIES OF THE POSITION List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average amount of time spent in performing each major duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and the exact date when these changes occurred. If more space is needed. use a blank sheet and attach to this form. Duties Summary: Show Independently performs a variety of administrative, technical, and clerical services in support of the department; may provide % clerical and technical support; and performs other related duties as assigned. of time. Example of Duties: 1. Prepares, reviews, checks for accuracy, and coordinates with Department Contract Technician the 35% engineering and recycling contracts, engineering agreements, supplementals for contracts and submits to the Department and Procurement on a timely basis. Prepares contract forms under direction of Engineer and Recycling Coordinator. Verifies contract forms for completeness and conformity with established guidelines, sorts and files forms. Types reports and contracts. Coordinates with the division Accountant requests for Internal Transfer documents for the transfer of charges between various divisions. (1,2,3) 2. Processes various personnel forms relating to safety, recruitment, transactions, classification, and employee 15% benefits; checks and reviews personnel forms, records, reports, applicants and other documents for accuracy, adequacy and conformance to established departmental and/or legal requirements. (1,2,3) 3. Maintains and files all forms and correspondence relating to all contracts in the Solid Waste Division. Posts 15% data to and maintains various types of operational, informational and control records. Uses computer and database to set up and maintains files and revises system as necessary. (1,2,3) 4, Searches through a variety of files and records; extracts and compiles data; organizes information and 10% prepares reports; assists specialists in the preparation and distribution of operational and activity reports. (1,2) 5. Composes routine correspondence and letters of acknowledgement from general instruction. Types letters, 10% memoranda, reports, statements, forms, and other materials into final form; checks and proofreads typewritten materials. (2) 6. Assists Division Chief and the divisions supervisory positions with personnel related correspondence and the 5% coordination of personnel actions with the department's Personnel staff in accordance with Civil Service rules, policies and procedures, contracts, and laws. (1,2,3) 7. Provides information and assistance to the public relating to programs, activities, policies, and regulations. 5% (2) 8. Performs other related duties as assigned. 5% Key: 1) The performance of this function is the reason that this job exists. 2) The number of other employees available to perform this function is limited. 3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function. 4. Supervision Received Give the position no. and title of immediate supervisor of this position. Position Number 00-002287 Title Solid Waste Division Chief 5. SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official organization chart. Position No. Title Nature of Supervision N/A DCS CP-1 (2190)