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<br /> <br /> <br /> +tr or M <br /> `~S" Idig <br /> Harry Kim Dixie Kaetsu <br /> Managing Director <br /> Mayor <br /> .r.~ <br /> Barbara Kossow <br /> Deputy Managing Director <br /> Countp of'Wab3at`i <br /> 25 Aupuni Street, Room 215 • Hilo, Hawaii 96720-4252 • (808) 961-8211 Fax (808) 961-6553 <br /> KONA: 75-5706 Kuakini Highway, Suite 103 • Kailua-Kona, Hawai'i 96740 <br /> (808) 329-5226 • Fax (808) 326-5663 <br /> r•., <br /> cy <br /> August 24, 2006 <br /> - c~ <br /> - tV <br /> The Honorable Stacy Higa, Chairperson, and C0'1 <br /> Members of the Hawaii County Council -'0 <br /> 25 Auptmi Street <br /> Hilo, Hawaii 96720 <br /> - c~ <br /> Dear Chairperson Higa and Council Members: <br /> At the Council Finance Committee review of the recent audit of recycling contracts by the <br /> Legislative Auditor's office, it was agreed by Administration and Council that adequate <br /> administrative and support staff must be provided to the Department of Environmental <br /> Management so it can do its job properly. Lack of adequate staff has resulted in difficulty <br /> executing and monitoring contracts, raising concerns about compliance and internal controls. <br /> As stated at the Committee meeting, we pledged to work with the Department of Civil Service <br /> and the Department of Environmental Management to identify additional staff needed for the <br /> DEM to properly do its job. <br /> The Department of Environmental Management has met with Civil Service and conferred <br /> with the Department of Public Works to determine how to address the most pressing needs in <br /> this area, and to also develop a longer term plan to provide sufficient control. The immediate <br /> staffing needs that have been identified are in Administration and in the Solid Waste Division. <br /> <br /> Administration <br /> <br /> • Business Services Manager: This position will report directly to the Director and <br /> Deputy and will oversee all contracts, procurements, billing and accounts receivable, <br /> staffing, office policies, and personnel actions. This position is one that other large <br /> departments have. <br /> • Contracts Technician: This position will report to the Business Services Manager and <br /> carries the specific tasks of timely and accurate processing of all contracts for the <br /> Department. Since approximately 50% of the Department's expenses are contracted <br /> services, this is a critical need. <br /> • Clerk III: This position will report to and work hand in hand with the Contracts <br /> Technician. q <br /> Comm. No. v. <br /> Ref. iro-presow" <br /> Ref. Date 6 1 <br /> <br /> <br /> Hawaii County is an equal opportunity provider and employer. <br />