COM 1505.000 2006-2008 - Laserfiche WebLink

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DEPARTMENT OF HUMAN RESOURCES LOCATION 1. Position No. NEW COUNTY OF HAWAII Dept. Finance POSITION DESCRIPTION FORM Div. or Bur. Property Management Type: Civil Service (x) Exempt ( ) Section Permanent (x) Temporary ( ) Geog. Loc. S. Hilo Full Time (x) Part-Time ( ) Council Dist. 1-9 2. FOR HUMAN RESOURCES USE ONLY Allocation Class Salary Range Effective Date Approved: By Authority Date Date Director of Human Resources 3. DUTIES OF THE POSITION List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those. performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average amount of time spent in performing each major duty. If more space is needed, use a blank sheet and attach to this form. Duties Summary: Show Under the supervision of the Property Manager, independently performs a variety of administrative, of time. technical and clerical services for the Property management Division; may provide clerical and administrative support to an advisory commission; performs other related duties as assigned. 1: Provides clerical and administrative support in connection with the acquisition, management and 40% disposition of County real property interests, including coordination with escrow, request for documents from the Office of the Corporation Counsel, and routing and tracking of documentation of real property transactions. Updates master inventory of County owned fee simple and other real property interests such as Governor Executive Orders, leases, easements, etc. 2. Provides clerical and administrative support in connection with the maintenance of the fixed asset 20% inventory database for the County such as buildings, equipment, vehicles; furniture, fixtures, etc. Maintains vehicle titles and effectuates equipment transfers and disposals as approved; manages and maintains files in the division or department together with the preparation of periodic fixed asset reports for various purposes. Assists division staff in the coordination of periodic dispositions of County owned fixed assets and processing of appropriate documentation of transfers. 3. Performs tasks required for processing and reconciling financial transactions related to facilities lease 20% agreements, division purchases, petty cash, travel, mileage, and reimbursements; monitors, verifies and compiles expenditure information for budget planning purposes; drafts estimates for supplies and equipment in required format for discussion and review with division head; proposes expenditures plan for approval based on allotment; maintains divisions fiscal records and files; monitors accounts to ensure funds availability; takes periodic trial balances. Key: 1) The performance of this function is the reason that this job exists. 2) The number of other employees available to perform this function is limited. 3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function. 4) Other evidence. 4. Supervision Received Give the position no. and title of immediate supervisor of this position. Position Number 00-04607 Title Property Manager 5. SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official organization chart. Position No. Title Nature of Supervision Hawaii County is an r,gua[ Upportuntty Yrowaer ana tmp[oyer unr< cr-uu i rev. ~oie°