RES 778 Draft 01 2006-2008 - Laserfiche WebLink

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Attachment 2 provides an allowable cost matrix showing the authorized program expenditures by program, planning solution and category for sub grantee. In addition to supporting the equipment categories shown in Attachment 2, the grant funds may be used to support training, exercises and planning. Sub grantee may use funds to hire program personnel to support the management of the grant. Overtime is authorized to support the training and exercise program, travel, supplies and contractual services associated with implementing the State and/or Urban Area strategies. Funds may only be allocated against the Investments by program funding as shown at Attachment 3. The individual investments supporting the grant allocation are shown at Attachment 4. Personnel associated with the execution of the grant programs will be identified under organization for planning; training, or exercises. For FY 2008, Hawaii County is not allowed maintenance and administration costs. Hawaii County Civil Defense Agency is not permitted to sub grant funds to another agency. ARTICLE V -COST-SHARE/MATCH There is no cost=share or match required for these grant funds. If expenditures exceed the maximum amount of funding, Hawaii County shall pay the costs in excess of the approved budget. ARTICLE VI -MAINTENANCE OF EFFORT/SUPPLANTING OF FUND The purpose of these funds is to support sub grantee to improve or enhance sub grantee's ability to prevent, deter, respond to, and recover from threats and acts of terrorism program activities. The funds shall be used to supplement and shall not be used to supplant funding dedicated to this effort. ARTICLE VII -ADMINISTRATIVE COST RESTRICTION The Homeland Security Grant Program funds cannot be transferred between programs nor can the funds be transferred between investments without prior approval. ARTICLE VIII -REQUEST FOR ADVANCE The method of payment will be by reimbursement or advancement. Prior to receipt of the award, Hawaii County is required to prepare an Operational F~cpenditure Plan that identifies when funds will be committed. State Civil Defense will reimburse funds based on the disbursement requirements. Payment will be made to the County after required documentation is submitted to State Civil Defense. Appropriate documentation for payment will include a copy of the purchase order/contract and vendor invoice certified"purchases/ services received" submitted to State Civil Defense. If Hawaii County prefers to utilize the advancement method for payment, the County can complete the advancement form based on the Operational Expenditure Plan, invoice/bid documents, and appropriate advancement request. The County is permitted to request an FY 2008 Homeland Security Grant Program Memorandum of Agreement