RES 778 Draft 01 2006-2008 - Laserfiche WebLink

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advancement of the FY 2008 funds up to 90 days prior to expenditure. The FY 2008 State Homeland Security Program funds must be placed in an interest-bearing account. Funds placed in an interest-bearing account where interest earned is in excess of $100.00 for all federal grants must be returned to the Department of Health and Human Services at: United States Department of Health and Human Services Division of Payment Management Services P.O. Box 6021 Rockville, MD 20852 Interest earned must be reported by sub grantee in quarterly report. Upon receipt of equipment/services, Hawaii County Civil Defense will be required to reconcile the advancement prior to requesting subsequent advancement requests. If quarterly reports are not filed, the advancement will be delayed or suspended. ARTICLE IX -FINANCIAL REPORTS FINANCIAL STATUS REPORT: State Civil Defense shall submit financial reports (Financial State Report (SF-269) to the Office of the Comptroller within 30 days after the end of each quarter. A final financial report for the grant is due 90 days after the close of the grant. Hawaii County is obligated to provide a status report to State Civil Defense on a quarterly basis so as to allow compliance with the Department of Homeland Security Grants and Training reporting requirements. REPORT SUBMISSION: Quarterly reports are due to State Civil Defense, Attn: Homeland Security Branch Chief by the 5th day of the month following the ending of each quarter. Semi-annual and Bi-annual Strategy Implementation Reports are due to the Office for Domestic Preparedness on June 30~' and December 31st. Hawaii County Civil Defense Agency is required to submit changes into the Detailed Budget Worksheet as the changes may have an impact on distribution of funds by program discipline and category. All changes must be aligned to an approved investment as approved by Department of Homeland Security. ARTICLE X -OTHER As a sub grantee, Hawaii County should advise State Civil Defense in the event that funds will not be encumbered in order to allow for reallocation of funds in a timely manner. Nine months prior to the close of the grant State Civil Defense will begin reviewing expenditures and encumbrances based on quarterly reports to recommend reallocation of funds not yet encumbered. When deemed appropriate and in the best interest to the State, State Civil Defense will request extensions to the grant performance from the Department of Homeland Security. During the grant period, additional funds may be made available to, specifically as the grant is being closed FY 2008 Homeland Security Grant Program Memorandum of Agreement