COM 1553.000 2006-2008 - Laserfiche WebLink

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DEPARTMENT OF HUMAN RESOURCES LOCATION COUNTY OF HAWAII Dept. Public Works 1. Position No. NEW Div. or Bur. Traffic POSITION DESCRIPTION FORM 'Section Administration Type: Civil Service ® Exempt ? Geog. Loc S. Hilo Permanent ® Temporary ? Council Dist. 1,2,3,4,5,6,7,8,9 Full-Time ® Part-Time ? 2. FOR HUMAN RESOURCES USE ONLY Allocation Class Salary Range Effective Date Approved: Date By: Authority Date Director of Human Resources 3• DUTIES OF THE POSITION List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague of general terms. Give an estimate of the average amount of time spent in performing each major duty. If mores ace is needed use a blank sheet and attach to this tone. - Duties Summary: Independently reviews, posts to, revises, and summarizes paper and electronic fiscal records and Show statements; compiles data and prepares reports; and performs other related duties as assigned. % of time Examples of Duties: 1. Primary assistant to the Sr. Account Clerk for all accounting, fiscal, payroll, and inventory matters. (1,2) 50% • Compiles fiscal data and prepares reports; • Reviews, posts, and prepares invoices for payment, prepares deposits and treasury receipts; • Posts to and maintains ledgers; • Classifies and codes expenditures, determines appropriate accounts to be charged; • Maintains subsidiary ledgers; • Maintains petty cash fund; • Makes adjustment entries and balances accounts; • Prepares periodic trial balances, reconciles balances, and prepares reports; • Obtains, compiles and tabulates data as needed; • Prepares and checks payroll; and performs other related duties as required. • Operates standard office machines such as the computer, calculator, fax machine, typewriter, 10-key, etc. 2. Maintains the Division's equipment and material inventory programs and inventory controls to comply with the 30% Department's requirements; and prepares for bulk purchases and the purchases of materials to meet the Division's needs. Analyzes records to prepare for bulk purchases. (1,2) 3. Performs cost accounting for special projects. Separate charges for manpower, equipment and materials. Prepare 10% documents for reimbursement billing. (1,2) 4. Other duties as assigned. 10% Key: 1) The performance of this function is the reason that the job exists. 2) The number of other employees available to perform this function is limited. 3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function. 4) Other evidence. 4. SUPERVISION RECEIVED Give the position no. and title of immediate supervisor of this position. Position Number 3113 Title Office Manager 5 SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official organization chart Position No. Title Nature of Supervision NA N/A N/A Hawaii County is an Equal Opportunity Provider and Employer DHR CP-001 rev. 05/08