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, <br /> Progress conference. if necessary, with <br /> County Legislative Auditor, Finance Director and <br /> department heads of key offices or programs . . no later than October 15 <br /> The purpose of this meeting will be to summarize <br /> the results of the preliminary review and to <br /> identify the key internal controls or other matters <br /> to be tested. <br /> Exit conference with <br /> County Legislative Auditor no later than November 1 <br /> The purpose of this meeting is to summarize <br /> the results of field work and to review significant findings. <br /> V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION <br /> A. Finance Department Assistance <br /> The finance department staff and responsible management personnel will be <br /> available during the audit to assist the firm by providing information, <br /> documentation and explanations. In addition, the finance department will prepare <br /> the financial statements, notes to the financial statements, the statistical tables <br /> and transmittal letter. <br /> B. Electronic Data Processing (EDP) Assistance <br /> EDP personnel will be available to provide systems documentation and <br /> explanations. <br /> C. Work Area, Telephones, Photocopying and FAX Machines <br /> The County of Hawaii will provide the auditor with reasonable work space, desks <br /> and chairs. The auditor will also be provided with access to telephone lines, <br /> photocopying facilities and FAX machines. <br /> VI. PROPOSAL REQUIREMENTS <br /> A. Minimum Requirements <br /> 1 . General. The purpose of the proposal is to demonstrate the qualifications, <br /> competence and capacity of the proposer seeking to undertake an <br /> independent audit of the County of Hawaii in conformity with the <br /> requirements of this request for proposals. As such, the substance of the <br /> proposal will carry more weight than the form or manner of presentation. <br /> -15- <br />