COM 0129.003 2010-2012 - Laserfiche WebLink

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RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI -YEAR LEASE OF THREE (3) COPIERS FOR THE HAWAI'I COUNTY POLICE DEPARTMENT WHEREAS, Section 10 -11 of the County Charter requires that any contract, lease or other obligation requiring payment of funds from the appropriations of a later fiscal year or of more than one fiscal year be approved by resolution; and WHEREAS, the County of Hawai'i wishes to enter into a multi -year lease agreement for five (5) years for one (1) copier for the Hawaii County Police Department's Public Safety Building Machine Room, one (1) copier for their Public Safety Building Records location and one (1) copier for their Kona Patrol location, as their current copier lease for these units has expired; and WHEREAS, the Hawaii County Police Department is looking for comparable copiers to their present units, with a reduced volume specification, to accommodate the reduced demand of their office, resulting in a lower monthly cost; now, therefore BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII: 1. That the Mayor is hereby authorized to enter into a five (5) year lease agreement for three (3) copiers for the Hawaii County Police Department. 2. That sufficient funds be budgeted in future fiscal years to cover the anticipated obligations of the County under the terms of the agreement. BE IT FURTHER RESOLVED that three (3) copiers, comparable to the existing copiers in the Hawaii County Police Department's specified locations shall be leased for a period of five (5) years at a cost not to exceed $850 per machine per month and shall not exceed one (1) cent per page for each black and white copy in excess of 40,000 copies per machine. BE IT FINALLY RESOLVED that the County Clerk of the County of Hawaii shall transmit copies of this resolution to the Office of the Mayor, the Hawaii County Police Department, and the Finance Department. Dated at , Hawai`i, this day of , 2011.