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William P. Kenoi Mayor William T. Takaba Managing Director January 7, 2009 AT VIOUT4 11QV#t1Z6Jni I DEPARTMENT OF PUBLIC WORKS Aupuni Center 101 Pauahi Street, Suite 7 • Hilo, Hawaii 96720-4224 (808) 961-8321 . Fax (808) 961-8630 www.co.hawaii.hi.us MR SAM COOPER AND MS GLORIA CLAIRE COOPER OWNERS 1605 KINOOLE STREET HILO HI 96720 SUBJECT: ROADSIDE IMPROVEMENTS FOR VARIOUS SOUTH HILO ROADS FEDERAL AID PROJECT NO. STP -0100(059) TMK: 2-2-038:018 PONDING FRONTING OF PROPERTY Warren H. W. Lee Director Thank you for meeting with us yesterday. As we agreed with you on our site visit, the construction area fronting your property above, approximately bounded by the new retaining wall, undisturbed lawn area and the adjacent Chong lot (TMK: 2-2-038:017) will be excavated down approximately two to three feet in depth to the rock layer. To minimize disturbance and undermining of the new retaining wall, the excavation shall not be less than two feet from the wall. The excavated area will be backfilled with black ander soil landscape mix from Sanford's Service Center Inc. The finish grade of the backfill shall provide a positive drainage from the wall to the existing lawn. It was also agreed that the extent of the above work shall be the only work the County will provide for the above issue. You will not be afforded any additional work from the County to mitigate this issue in the future. As explained, after the project is completed, the existing runoff onto your property and in the area will be improved due to the construction of the swale and drywell. However, during heavy storm -events or in cases where the runoff is more than the capacity of the drywell, the overflow runoff will flow similar to pre -project condition including possible runoff flow onto your driveway and low lying areas. The above work will be done by the County or its Contractor. If you agree, kindly signify your acceptance and concurrence of the above by signing in the space provided below by Friday, January 9, 2009. We request to call us when the signed original is ready to be picked -up. A copy is included for your files. We greatly appreciate your cooperation and for working with us in the construction of this project. Should you have any questions, please call Allan Simeon at 961-8925. 0 r 17FOA 10M.- M GALEN M. KUBs, Chief Engineering Division AGS NCUR: t!� DO NOT CONCUR: q� 1 Lt �1 Si ature(s) I Date Signature(s) Date P-3398-2-2-38-18.wpd County of Hawaii is an Equal Opportunity Provider and Employer.