2021-12-02 Merit Appeals Board Minutes

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Merit Appeals Board December 2, 2021 Your Clerk III is very general. But your Clerk III in HR would be very specific. It would kind of narrow down those duties. So, in the process of creating the positions ofbasically, what we do, we review the position descriptions that our departments maintain. So, they'll submit those position descriptions to us, we'll review it and make sure that whatever they're putting on the position description is in line with the class. And then, we would submit that for our HR director's approval and then send that position description back to them. So, we do assist in that process—we review them and help departments develop, if they have questions. CHR. CABANAS: Jamie, might want to help the Board—can you give the Board some examples of different classes of work? So, just as an example, like, you mentioned Clerk III MS. MARTINEZ: Sure. CHR. CABANAS: so Clerk III is one class of work. MS. MARTINEZ: Sure. So, class of work is, basically, like, the position title. It'sso Clerk III is a class of work, Civil Engineer I is a class of work, Business Manager. So, the class you could have one, like, Clerk III as a class of work but multiple departments utilize that class and have positions at that class. So, your Clerk IIIwe have a Clerk III in HR. We have them pretty much in every department. So, the class of work is basically the title of the class is what it is. I know it gets a little technical, but— MS. ut MS. MATHEWS: So, then, the specific job description for an individual department—you're assisting with that? MS. MARTINEZ: Yes, we are. MS. MATHEWS: Okay. And how often are those revisited? MS. MARTINEZ: So, initially, when positions are created, a position description is required at that time. Departments will periodically, based on their operation, submit as needed. So, we can process—and I don't have the numbers but we process a large amount of redescriptions. But in addition to periodically, as needed, departments are always encouraged—especially at the time that you're going to recruit to make sure that both the class spec. and position descriptions are updated. But they can come in at any time to submit a redescription. It's just—if they—for example, if a department acquires a new type of equipment, they are encouraged to look at their position description and make sure that, if they want to make changes, that that's incorporated into that position description. And we would then review and then submit for approval to our director. Page 11