2023-09-11 Minutes Approved - Laserfiche WebLink

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Commissioners Rosam, Ward, and Plunkett agreed to approve the application with special provisions to work with Finance through line items. They urged the commission not to defer because the work is being done on the property, and last year's postponement was never put back on the agenda. Corporation Counsel Ms. Campbell suggested deferring it and suggested the commission assist the applicant in filling out the application because a pre - review of the application had been offered earlier. Commissioner Plunkett expressed concerns about the fairness of special treatment of this applicant. A project coordinator could be contracted to write these proposals. The commission expressed concerns that a management plan is needed to address the points made in the application and by the applicant. Dir. Kon supported the help, is willing to redo the application for the November meeting, and is willing to accept the commission's decision. As a result of this discussion, Chr. Chang withdrew her motion and continued to a new motion. MOTION: Chr. Chang moved that this application be deferred and assigned two commissioners to work with Dir. Kon will revise the grant application for the November 13, 2023, meeting with the possibility of deferring it to the January 2024 meeting, if necessary. V.Chr. Kelepolo seconded the motion, and a discussion ensued. Commissioner Plunkett asked if language in the Rules allows them to assist and if this action is deemed unfair to other applicants. Ms. Campbell reminded the commission that they offered to assist any applicant with the pre -review of their applications and, in the future, the plan is to continue to assist grant applicants. Commissioners Crivello and Rosam volunteered to work with Dir. Kon. There being no further discussions, Chr. Chang called for a roll -call vote. Commissioners Ward, Plunkett, Rosam, Kelepolo, Crivello, and Chr. Chang all verbally voted "Aye." With 6-Ayes, 2-Excused Absences, and 1-Vacancy, the motion passed unanimously. Chr. Chang called for a break and reconvened at 2:42 p.m. There being no public testimony, Chr. Chang moved to Old Business. III. OLD BUSINESS: 1. Report from the PInG for 2024 Suggestion Form. 2. Report from the PInG for Criteria Assessment Form. Chr. Chang reminded the commission that there are no discussions permitted on these agenda items, but they will be discussed in the November meeting. Due to the time, she asked if it was okay to give no verbal reports and encouraged the commission to read the Minutes of September 11, 2023, Approved Page 15