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Merit Appeals Board <br />CHR. CABANAS: Okay, go ahead. <br />May 3, 2024 <br />MR. WISEMAN: Yeah. How many people involved in the Recruitment and Examination <br />Division. <br />MS. TOKIHIRO: I'm going to have to count them on my fingersMichelle, Stacie, and Siani, <br />Kirsten, Meganoh, and Jen. So, that would be six. <br />CHR. CABANAS: Six. <br />MR. WISEMAN: And do you feel that it's moving along at a good pace, `cause I was looking at <br />the you started with 50 continuous recruitments—and I understand is a complicated process <br />that it goes through before it's closed. But are youDirector, are you satisfied with the pace of <br />the process? <br />MS. TOKIHIRO: I am. So, the division is actually fully staffed now, which is great. And we're <br />very grateful in HR to be almost completely fully staffed. I think I have two vacancies right <br />now. <br />But with continuous recruitments being open, they remain open until we have at least five or <br />more applicant names to refer to a department. So, that would be applicants who qualified for <br />the opening. <br />So, unfortunately, these continuous recruitments are hard to fill positions. And so, we haven't <br />gotten the number of applicants that is needed to provide the department with enough applicants <br />for consideration. <br />So, on continuous recruitmentoh, I'm sorry. <br />MR. WISEMAN: Yeah, so give me a brief definition of what a "continuous recruitment" is? In <br />other words, it's my understanding the person applied—right. And the departments look at all <br />has it been approved by your division or <br />MS. TOKIHIRO: Yes. So, a continuous recruitment is one that started out as an open <br />competitive recruitment. So, an open competitive recruitment is a 10 -day recruitment. If, at the <br />end of the 10 days, there isn't a sufficient pool of qualified applicants, which we define as "5 or <br />more" then the recruitment is converted to "continuous." <br />MR. WISEMAN: Oh, I see. <br />MS. TOKIHIRO: With discussion with the department—because sometimes at the end of an <br />open competitive recruitment, if you don't have a sufficient applicant pool, there's other avenues <br />open to the department. They could request to hire above the minimum, they could reallocate the <br />position down for recruitment purposes—so we work with the department to see if they want to <br />convert it to a continuous recruitment. <br />Page 7 <br />